IT Asset & Procurement Specialist – Brussels

ACENSI; Brussel Hoofdstad; On-site; EUR 42,000 - 62,000; Full time

Job summary

ACENSI in Brussels is seeking an Administrative Agent - ICT Assets to support the ICT Digital Workplace team. You will handle procurement, asset tracking and contract follow-up for hardware, software, and external resources.

Daily tasks include managing quotations, POs, invoices, licenses, and telecom subscriptions; using SAP, Coupa, Omnitracker, and Microsoft Office to keep records accurate. Fluency in French and Dutch and English at C1 are required; the role emphasizes cost optimisation and

Qualifications

• Solid understanding of procurement processes (quotations, POs, GR, invoicing, cost centres, vendor management).
• Knowledge of CMDB principles and ITIL best practices for asset and service management.
• Analytical and reporting skills (Excel, Power BI or equivalent).
• Bilingual French / Dutch, English at C1 level.
• Strong organisational and coordination skills.
• Detail-oriented, with excellent follow-up capabilities.
• Good communication skills with suppliers, IT teams and management.
• Ability to work autonomously while managing multiple parallel tasks.
• Analytical mindset for cost optimisation and licence management.

Responsibilities

• Manage the complete procurement cycle for IT hardware, software and external resources, including quotations, orders, invoices, payments and contract or timesheet follow-up, to ensure accurate financial tracking and timely delivery.
• Ensure accurate tracking of all IT assets by maintaining inventories, managing hardware and software lifecycles, handling stock levels, and overseeing licence usage and optimisation.
• Manage all mobile and fixed telephony subscriptions by monitoring usage, costs and allocations, coordinating with providers, and identifying optimisation opportunities to reduce overall telecom expenses.
• Use SAP, Coupa, Omnitracker, Microsoft Office and Teams on a daily basis to manage procurement workflows, asset lifecycle tracking, documentation, and communication across IT and supplier stakeholders.

Skills

Procurement

Data analysis

Asset management

Multilingual FR/Dutch/EN

Tools

SAP

Coupa

Omnitracker

Microsoft Office & Teams

Job description

ACENSI in Brussels is seeking an Administrative Agent - ICT Assets to support the ICT Digital Workplace team. You will handle procurement, asset tracking and contract follow-up for hardware, software, and external resources.

Daily tasks include managing quotations, POs, invoices, licenses, and telecom subscriptions; using SAP, Coupa, Omnitracker, and Microsoft Office to keep records accurate. Fluency in French and Dutch and English at C1 are required; the role emphasizes cost optimisation and