Global ICT Asset & Logistics Specialist

Epic Systems Corporation; Brussel Hoofdstad; On-site; EUR 42,000 - 62,000; Full time

Job summary

EPiC is seeking an Asset & Logistics Administrator to manage ICT assets, software licences, stock and supply chain across HQ in Brussels and EU Delegations. You will maintain licence registers, track stock, organise shipments and handle decommissioning in a controlled, international setting.

Strong Excel skills and procurement experience are essential. The role requires meticulous attention to records, ability to work independently, and experience with ICT tender procedures in international

Qualifications

• At least a secondary (high) school diploma.
• Minimum 4 years of relevant professional experience in ICT asset, logistics or procurement administration.
• Proven experience with the purchase of ICT equipment and services in an international environment.
• Experience with budget management and budget reporting.
• Experience with contract management in an international environment.
• Overall experience with ICT tender and procurement procedures in an international environment (experience with EU institutions' procurement rules is an asset).
• Must be an EU citizen and hold a valid passport.

Responsibilities

• Maintain an accurate register of software licences, entitlements, assignments and renewal dates.
• Track licence usage and compliance, and flag renewals, shortfalls or surplus in good time.
• Manage ICT stock levels at HQ, including receipt, storage, allocation and replenishment.
• Keep stock records reconciled with physical holdings and the asset management system. Ordering and procurement support (HQ and Delegations)
• Provide administrative support to the ordering process: prepare requests, raise orders against framework contracts and follow them up with suppliers.
• Accept equipment deliveries: check quantities, specifications and condition against orders, and record receipt.
• Organise the shipment of ICT equipment and supplies to EU Delegations and third parties worldwide.
• Coordinate with carriers, freight forwarders and Delegation contacts; prepare shipping documentation and track consignments to delivery.
• Organise and follow up the repair process for equipment at HQ and in Delegations, including warranty claims and supplier returns.
• Track repair status and turnaround, and keep users and stakeholders informed.
• Maintain the permanent IT equipment inventory, recording daily movements, assignments and changes.
• Plan and carry out the annual physical inventory, and investigate and resolve discrepancies.
• Manage the decommissioning and removal of equipment in line with EEAS rules, including data sanitisation evidence, write-off documentation and disposal.
• Carry out any other supporting administrative tasks related to ICT asset and logistics management.

Skills

ICT asset management

Procurement administration

Budget management

Contract management

Attention to detail

Independent work

Clear communication

Diplomatic in multicultural setting

Education

Secondary (high) school diploma

Tools

Microsoft Excel

Asset management tools

Job description

EPiC is seeking an Asset & Logistics Administrator to manage ICT assets, software licences, stock and supply chain across HQ in Brussels and EU Delegations. You will maintain licence registers, track stock, organise shipments and handle decommissioning in a controlled, international setting.

Strong Excel skills and procurement experience are essential. The role requires meticulous attention to records, ability to work independently, and experience with ICT tender procedures in international