Workshop Administrator

Venatu Recruitment Group; Horsley; On-site; AUD 35,000 - 45,000; Full time

Job summary

Venatu Recruitment Group is seeking a proactive Workshop Administrator for our Derby workshop. You will support day-to-day admin, booking in work, logging jobs and keeping vehicle records up to date.

Key tasks include handling vehicle keys, updating customers on progress, maintaining spreadsheets, and using the Fleet Management system. This temp maternity cover offers potential permanency based on performance.

Qualifications

• Experience in a vehicle workshop or service reception is desirable.
• Strong IT and administrative skills including spreadsheets.
• Confident handling and movement of vehicle keys and bookings.

Responsibilities

• Receive visitors and provide a professional service to colleagues and internal customers.
• Book in planned and reactive workshop work.
• Record bookings on spreadsheets and create jobs in the Fleet Management system.
• Take in vehicle keys and tag with work details.
• Manage vehicle keys and workshop parking.
• Provide courtesy vehicles where appropriate.
• Keep customers updated on vehicle progress throughout the workshop process.
• Maintain progress spreadsheets and provide updates by telephone when required.
• Enter manual records into the Fleet Management system and file records.

Skills

Workshop experience

Key handling

Record keeping

IT skills

Communication

Tools

Fleet Management System

Job description

Job title: Workshop Administrator

Location: Derby

Contract type: Temporary maternity cover with potential to become permanent based on performance

Hours: Monday to Friday, 7:00am to 4:00pm

About the role

We are currently recruiting for a Workshop Administrator to join a busy Workshop function based in Derby.

This Workshop Administrator role will provide high quality administrative support to the day-to-day running of the vehicle workshop. You will act as an important point of contact for visitors, technicians and internal customers, ensuring work is booked in correctly and customers are kept updated on the progress of vehicles.

The successful Workshop Administrator will ideally have previous experience working on a service reception desk or within a vehicle workshop environment. You will be comfortable taking and issuing vehicle keys, logging jobs and working with vehicle records and fleet systems.

This is initially a temporary maternity cover position, with the potential for the role to become permanent based on performance.

Key responsibilities

• Receive visitors and provide a professional and helpful service to colleagues and internal customers
• Book in both planned and reactive workshop work
• Record workshop bookings on the relevant spreadsheets
• Create jobs for technicians using the Fleet Management system
• Take in vehicle keys and clearly tag them with details of the work required
• Manage vehicle keys and workshop parking
• Provide courtesy vehicles where appropriate
• Keep internal customers updated on vehicle progress throughout the workshop process
• Maintain progress spreadsheets and provide updates by telephone where required
• Enter manual records accurately onto the Fleet Management system
• File records and documentation into vehicle files
• Assist with compiling recharge information relating to Derby Homes and Nottingham City Council
• Support the wider Fleet function during periods of absence, including organising hire vehicles and fuel cards
• Assist with issues relating to the onsite fuel management system
• Carry out other reasonable tasks requested within the Workshop function

Skills and experience

• Previous experience working within a vehicle workshop, garage or service reception environment is highly desirable
• Experience working as a Workshop Administrator, Service Receptionist or in a similar automotive administration role
• Confident taking and issuing vehicle keys and managing vehicle movements around a workshop
• Experience logging vehicle jobs and maintaining accurate workshop records
• Good IT and administration skills, including the ability to maintain spreadsheets and electronic records
• Strong organisational skills and attention to detail
• Good communication skills with the ability to deal confidently with technicians, visitors and internal customers
• Able to work effectively in a busy workshop environment and manage competing priorities
• Previous experience using a Fleet Management system would be advantageous

Additional information

• Monday to Friday, 7:00am to 4:00pm
• Temporary maternity cover
• Potential for the position to become permanent based on performance

Automotive Payroll & Compliance Team Leader