Workshop Administrator

Lightning HR PTY LTD; Toowoomba Regional; On-site; AUD 52,000 - 80,000; Full time

Benefits offered by this job

Friendly and supportive team环境

Long-term career stability

Opportunity to learn new skills

Job summary

Lightning HR & Recruitment is seeking a friendly, organised and reliable Workshop Administrator to join a Toowoomba team. You will support workshop, maintenance and management with daily administration and data entry, keeping operations running smoothly.

This full-time, permanent role offers a busy, varied environment, opportunities to learn new skills, and a stable career with a well-established local company.

Qualifications

• Previous administration or customer service experience.
• Organised with strong attention to detail.
• Good computer skills, including Microsoft Office.
• Ability to manage multiple tasks and prioritise workload.
• Willingness to learn and work with cross-functional teams.

Responsibilities

• General administration, data entry, filing and managing emails.
• Opening, updating and closing workshop maintenance work orders.
• Processing repair requests and assisting with maintenance scheduling.
• Coordinating fleet servicing, repairs and preventative maintenance bookings.
• Maintaining fleet records, vehicle registrations and compliance documentation.
• Raising purchase orders and assisting with end-of-month invoicing.
• Updating information in Pronto and other company systems.
• Liaising with suppliers, customers, workshop staff and management.
• Assisting with fuel cards, Linkt tags and fleet management records.
• Supporting heavy vehicle compliance and relevant documentation.
• Preparing reports, paperwork and toolbox talk presentations.
• Coordinating staff training, travel bookings and onboarding documentation.
• Assisting with general reception and administration duties when required.

Skills

Administration experience

Data entry

Office software

Multitasking

Communication

Team collaboration

Tools

Pronto

Fleet management software

Job description

Workshop Administrator – Full Time

Toowoomba, QLD | Permanent Position

Lightning HR & Recruitment is looking for a friendly, organised and reliable Workshop Administrator to join a reputable, well-established company based in Toowoomba.

This is a fantastic opportunity for someone who enjoys a busy, varied administration role, can juggle multiple tasks and is looking for a stable, long-term career.

The Role

You’ll work closely with the workshop, maintenance and management teams, helping keep daily operations running smoothly.

Your duties will include:

• General administration, data entry, filing and managing emails
• Opening, updating and closing workshop maintenance work orders
• Processing repair requests and assisting with maintenance scheduling
• Coordinating fleet servicing, repairs and preventative maintenance bookings
• Maintaining fleet records, vehicle registrations and compliance documentation
• Raising purchase orders and assisting with end-of-month invoicing
• Updating information in Pronto and other company systems
• Liaising with suppliers, customers, workshop staff and management
• Assisting with fuel cards, Linkt tags and fleet management records
• Supporting heavy vehicle compliance and relevant documentation
• Preparing reports, paperwork and toolbox talk presentations
• Coordinating staff training, travel bookings and onboarding documentation
• Assisting with general reception and administration duties when required

About You

We're looking for someone who:

• Has previous administration or customer service experience
• Is organised with excellent attention to detail
• Has good computer skills, including Microsoft Office
• Can manage multiple tasks and prioritise their workload
• Has great communication skills and enjoys working with different teams
• Is friendly, reliable and willing to learn
• Has a positive attitude and takes pride in their work
• Is looking for a long-term position with a stable company

Experience in a workshop, transport, fleet or engineering environment would be highly regarded, but isn't essential!

What's on Offer?

• Full-time, permanent employment
• Reputable, well-established Toowoomba company
• Busy and varied administration role
• Friendly and supportive team environment
• Long-term job stability
• Opportunity to learn new skills and develop within the business