Workplace Coordinator (FTC)

Equifax; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Equifax in North Sydney is seeking a Workplace Coordinator for a 6-month fixed-term maternity cover. This onsite role will manage front-of-house operations, coordinate facilities maintenance, and support onsite events to ensure a seamless experience for employees and visitors.

You will be the primary contact for office logistics, ensuring a safe and well-stocked environment 5 days a week. Key responsibilities include welcoming visitors, coordinating facilities inquiries, liaising with

Qualifications

• Experience in general office administration tasks.
• Ability to build relationships with stakeholders, contractors, and clients.
• Ability to work fully onsite in Sydney 5 days a week.
• Strong written and verbal communication with stakeholders at all levels.
• Proven ability to work autonomously and manage time, especially during fluctuating workloads.

Responsibilities

• Act as the primary point of contact for the Sydney office, welcoming visitors and managing security check-in protocols.
• Serve as the go-to person for facilities and maintenance inquiries, escalating complex issues to the Facilities team.
• Identify maintenance requirements and coordinate with external contractors for repairs (door access issues, water leaks, AC maintenance).
• Manage office supplies by tracking inventory and ordering necessary goods to ensure smooth daily operations.
• Maintain the professional appearance of the office, ensuring workspaces and meeting rooms stay tidy.
• Assist with coordinating and executing onsite events and meetings, including room setup.
• Undertake property safety roles as First Aid Officer/Floor Warden.
• Assist in new employee access card setup.
• Proactively anticipate and troubleshoot operational issues across the workplace.
• Handle purchase orders and invoicing to pay suppliers.

Skills

Office administration

Relationship building

Communication

Job description

Join our North Sydney office as our Workplace Coordinator on a 6 month fixed term (maternity leave cover) contract. In this onsite role, you will manage front-of-house operations, coordinate facilities maintenance, and support onsite events to ensure a seamless experience for employees and visitors. You will be the primary point of contact for office logistics, ensuring a safe, professional, and well-stocked environment 5 days a week.

What You'll Do

• Act as the primary point of contact for the Sydney office, warmly welcoming visitors and customers while managing security check-in protocols.
• Serve as the "go-to person" for facilities and maintenance inquiries, escalating complex issues to the wider Facilities team where appropriate.
• Identify maintenance requirements and coordinate with external contractors for repairs (e.g., door access issues, water leaks, AC maintenance).
• Manage office supplies by tracking inventory and ordering necessary goods to ensure smooth daily operations.
• Maintain the professional appearance of the office, ensuring workspaces, meeting rooms, and common areas remain tidy.
• Assist with the coordination and execution of onsite events and meetings, including room setup.
• Undertake property safety required roles, acting as a designated First Aid Officer/Floor Warden.
• Assist in new employee access card setup.
• Proactively anticipate and troubleshoot operational issues across the workplace.
• Something about purchase orders and invoicing to pay suppliers

What Experience You Need

• Demonstrated experience managing general office administration tasks.
• Great relationship building skill with people of all levels and backgrounds (stakeholders, contractors, clients etc.)
• Ability to work fully onsite in the Sydney office 5 days a week.
• Strong written and verbal communication skills with the ability to engage professionally with stakeholders of all levels.
• Proven ability to work autonomously and manage time effectively, particularly during periods of fluctuating workload.

What Could Set You Apart

• Proven experience in a customer-facing service role (e.g., Reception, Concierge, or Front Office) managing visitor interactions.
• Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.
• Previous experience in a dedicated Corporate Facilities, Office Administration/Reception, Office Manager role or Hotel industry.
• Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.