Facilities Coordinator

Randstad; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

On-site parking

Temporary position with potential for

Job summary

Randstad in NSW, Australia, is seeking a Facilities Coordinator to support the head office in North Ryde. You will oversee day-to-day maintenance, coordinate with contractors, and supervise two receptionists to ensure smooth operations.

You will handle safety and compliance reviews, manage scheduling systems, track costs, and provide timely information to tenants and internal teams.

Qualifications

• Experience in customer service, administration, or facilities management.
• Strong organisation and attention to detail.
• Proactive problem-solving and stakeholder liaison.
• Comfort using digital tools and driving licence.

Responsibilities

• Coordinating day-to-day maintenance activities, including cleaning, security, waste management, and minor repairs.
• Lead team of two receptionists.
• Liaising with contractors and service providers to schedule, supervise, and audit works, ensuring quality, safety, and timely completion.
• Answering tenant and stakeholder enquiries, resolving operational issues promptly, and managing work scheduling systems.
• Supporting health, safety, and compliance initiatives by reviewing risk assessments, completing safe work reviews, and conducting site inspections.
• Tracking costs against budgets, processing variations, and maintaining accurate records, reports, and online filing systems.

Skills

Customer service

Administration

Scheduling

Maintenance

Facilities management

Property management

Tools

Microsoft Office

Work scheduling systems

Job description

Randstad is partnering with a leading provider of integrated infrastructure and facilities services across Australia and New Zealand. With a large national footprint, the business specialises in managing and maintaining vital social infrastructure portfolios, including major property, commercial, and government assets. They are committed to safety, operational excellence, and sustainability, offering a structured and professional environment focused on long-term career stability and development.

Your New Company

Randstad is partnering with a leading provider of integrated infrastructure and facilities services across Australia and New Zealand. With a large national footprint, the business specialises in managing and maintaining vital social infrastructure portfolios, including major property, commercial, and government assets. They are committed to safety, operational excellence, and sustainability, offering a structured and professional environment focused on long-term career stability and development.

Your New Role

As the Facilities Coordinator, your role focuses on supporting the day-to-day operations and maintenance of the organisation's head office in North Ryde. Operating in a dynamic environment, you will work closely with contractors, tenants, and internal teams to ensure all buildings and facilities are maintained to a high standard.

You will be responsible for:

• Coordinating day-to-day maintenance activities, including cleaning, security, waste management, and minor repairs.
• Lead team of two receptionists.
• Liaising with contractors and service providers to schedule, supervise, and audit works, ensuring quality, safety, and timely completion.
• Answering tenant and stakeholder enquiries, resolving operational issues promptly, and managing work scheduling systems.
• Supporting health, safety, and compliance initiatives by reviewing risk assessments, completing safe work reviews, and conducting site inspections.
• Tracking costs against budgets, processing variations, and maintaining accurate records, reports, and online filing systems.

Benefits to You

• Join a friendly, supportive, and high-performing team with a strong culture of collaboration.
• Report to a supportive Facilities Manager dedicated to your professional development and open communication.
• On-site parking available
• Temporary position with the potential for permanent employment

About You

• Previous experience in Customer Service, Administration, Scheduling, Maintenance, Property, or Facilities Management.
• High attention to detail, strong organisational skills, and a proactive attitude toward problem-solving.
• Passion for helping people, managing contractor relationships, and providing high-quality customer service.
• A sound understanding of WH&S regulations and comfort using digital tools like Microsoft Office or work scheduling systems.
• A current driver's licence and the flexibility to respond to after hours call outs if needed.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.