Office Administrator

Charterhouse; Sydney; On-site; AUD 78,000 - 90,000; Full time

Job summary

Charterhouse in Sydney CBD is seeking an experienced Office Administrator to join on a 12-month contract. You will be the first point of contact for visitors, manage the front desk, coordinate inquiries and support day-to-day office operations.

This on-site role focuses on reception, facilities, mail, security and onboarding. Requires excellent customer service, attention to detail and proficiency in MS Office. Immediate start available in a professional corporate environment.

Qualifications

• Previous experience in Reception or Front Office Administration.
• Strong customer service and communication skills.
• Proficient in Microsoft Office applications.
• Polished, professional presentation and strong organisational skills.

Responsibilities

• Manage the front office and reception area.
• Coordinate enquiries and support day-to-day office operations.
• Maintain workplace safety procedures and security access.
• Coordinate mail, couriers and logistics; facilitate onboarding and relocations.
• Provide general administrative support and assist facilities teams.

Skills

Reception

Customer service

Organisation

MS Office

Visitor management

Tools

Microsoft Office

Job description

Are you a proactive and professional administrator who enjoys creating a welcoming workplace experience while keeping office operations running smoothly?

Location: Sydney CBD
Duration: 12-Month Contract
Start Date: ASAP
Rate:$300 per day + Super
Hours: Monday to Friday, 8:30am to 5:00pm (fully onsite)

About the Role

We are seeking a highly organised and professional Office Administrator to join a leading corporate organisation on a 12-month contract. As the first point of contact for visitors, employees, and external stakeholders, you will play a key role in ensuring the smooth day-to-day operation of the office.

This is a fully office-based role located in Sydney CBD, with occasional travel required to an alternate Sydney office location.

Key Responsibilities

Reception & Visitor Management

• Manage the front office and reception area.
• Answer and direct incoming external calls.
• Welcome visitors and coordinate sign-in processes via visitor management systems.
• Register visitors with building management as required.
• Provide assistance with general enquiries.

Office & Facilities Administration

• Manage office stationery, kitchen supplies, catering stock, fruit and milk deliveries.
• Organise and store incoming office supplies.
• Monitor kitchen facilities and maintain the office coffee machine.
• Ensure meeting rooms are presented to a high standard.
• Support onsite hospitality services with supply ordering.
• Manage locker allocations and workplace facilities requirements.

Security & Access Management

• Manage and reconcile staff, visitor and after-hours access passes.
• Maintain workplace safety and security procedures.

Mail, Couriers & Logistics

• Coordinate courier services.
• Distribute incoming mail and packages.
• Manage outgoing mail requirements.

Employee Support & Administration

• Liaise with IT to coordinate equipment for new starters and departing employees.
• Support onboarding and employee inductions.
• Assist with employee relocation and mobility requirements.
• Monitor shared reception inboxes and action enquiries.
• Provide general administrative support across the business.
• Coordinate catering orders and event setup.
• Support workplace and facilities teams with projects and ad hoc tasks.

About You

To be successful in this role, you will have:

• Previous experience in Reception, Front Office Administration, Workplace Services, Facilities Coordination, or a similar role.
• Exceptional customer service and communication skills.
• A polished and professional presentation.
• Strong organisational skills and attention to detail.
• The ability to prioritise and multitask in a fast-paced environment.
• Proficiency in Microsoft Office applications.
• A proactive, team-oriented approach.
• Experience with visitor management systems and facilities administration is highly regarded.

What's on Offer?

• Immediate start available.
• Sydney CBD location.
• A varied and dynamic workplace services role.
• Opportunity to work within a professional corporate environment.
• Competitive rate of up to $300 per day plus Superannuation.

If you enjoy creating a positive workplace experience and thrive in a customer-focused administrative role, we'd love to hear from you.