Office Administrator

Charterhouse; City of Melbourne; On-site; AUD 55,000 - 63,000; Full time

Benefits offered by this job

Superannuation

Job summary

Charterhouse is seeking a highly organised Office Administrator to join a leading corporate organisation on a 12-month contract. As the first point of contact for visitors, employees, and external stakeholders, you will play a key role in ensuring the smooth day-to-day operation of the office.

This is a fully office-based role located in Sydney CBD, with occasional travel required to an alternate Sydney office location.

Qualifications

• Experience in Reception, Front Office Admin or Workplace Services.
• Excellent customer service and professional presentation.
• Strong organisation and multitasking in a fast-paced environment.
• Proficiency with Microsoft Office applications and visitor management systems.

Responsibilities

• Manage front office and reception operations.
• Answer phones, direct calls and welcome visitors.
• Coordinate sign-in processes and building sign-in with management.
• Organise office supplies, catering, and meeting room readiness.
• Monitor security access passes and assist with IT onboarding for new starters.
• Support mail, couriers, and logistics activities.

Skills

Reception experience

Front Office Administration

Workplace Services

Facilities Coordination

Customer service

Microsoft Office

Tools

Microsoft Office

Visitor management systems

Job description

Are you a proactive and professional administrator who enjoys creating a welcoming workplace experience while keeping office operations running smoothly?

Location: Sydney CBD
Duration: 12-Month Contract
Start Date: ASAP
Rate: $300 per day + Super
Hours: Monday to Friday, 8:30am to 5:00pm (fully onsite)

About the Role:

We are seeking a highly organised and professional Office Administrator to join a leading corporate organisation on a 12-month contract. As the first point of contact for visitors, employees, and external stakeholders, you will play a key role in ensuring the smooth day-to-day operation of the office.

This is a fully office-based role located in Sydney CBD, with occasional travel required to an alternate Sydney office location.

Key Responsibilities:

Reception & Visitor Management

• Manage the front office and reception area.
• Answer and direct incoming external calls.
• Welcome visitors and coordinate sign-in processes via visitor management systems.
• Register visitors with building management as required.
• Provide assistance with general enquiries.

Office & Facilities Administration

• Manage office stationery, kitchen supplies, catering stock, fruit and milk deliveries.
• Organise and store incoming office supplies.
• Monitor kitchen facilities and maintain the office coffee machine.
• Ensure meeting rooms are presented to a high standard.
• Support onsite hospitality services with supply ordering.
• Manage locker allocations and workplace facilities requirements.

Security & Access Management

• Manage and reconcile staff, visitor and after-hours access passes.
• Maintain workplace safety and security procedures.

Mail, Couriers & Logistics

• Coordinate courier services.
• Distribute incoming mail and packages.
• Manage outgoing mail requirements.

Employee Support & Administration

• Liaise with IT to coordinate equipment for new starters and departing employees.
• Support onboarding and employee inductions.
• Assist with employee relocation and mobility requirements.
• Monitor shared reception inboxes and action enquiries.
• Provide general administrative support across the business.
• Coordinate catering orders and event setup.
• Support workplace and facilities teams with projects and ad hoc tasks.

About You:

To be successful in this role, you will have:

• Previous experience in Reception, Front Office Administration, Workplace Services, Facilities Coordination, or a similar role.
• Exceptional customer service and communication skills.
• A polished and professional presentation.
• Strong organisational skills and attention to detail.
• The ability to prioritise and multitask in a fast-paced environment.
• Proficiency in Microsoft Office applications.
• A proactive, team-oriented approach.
• Experience with visitor management systems and facilities administration is highly regarded.

What's on Offer?

• Immediate start available.
• Sydney CBD location.
• A varied and dynamic workplace services role.
• Opportunity to work within a professional corporate environment.
• Competitive rate of up to $300 per day plus Superannuation.

If you enjoy creating a positive workplace experience and thrive in a customer-focused administrative role, we’d love to hear from you.