workforce coordinator

HR Partners; Sydney; On-site; AUD 50,000 - 70,000; Full time

Job summary

Randstad is seeking an energetic Workplace Coordinator to manage day-to-day office operations, facilities, and dedicated training spaces in Mascot. You will ensure the workplace is prepared each morning and provide reliable on-site support for events and reception duties.

The role emphasises autonomous on-site work starting early, with responsibilities spanning room management, amenities stocking, safety checks, and professional front-of-house coverage during lunch breaks.

Qualifications

• Relevant experience in workplace services, facilities, or corporate office support.
• Clear verbal and written communication with attention to detail.
• Self-directed mindset with ability to prioritise tasks independently.
• Punctuality and readiness for consistent 7:00 AM starts in Mascot.

Responsibilities

• Training Rooms & Events: Manage booking calendars and requests across 4 training rooms, approving schedules and liaising with organisers.
• Reconfigure room layouts for events (tables and chairs are on casters for easy setup and pack-down).
• Receive, verify, and set out catering orders for internal meetings.

Skills

Workplace services

Facilities management

Office support

Communication

Job description

We are partnering with an established organisation based in Mascot to recruit an energetic and proactive Workplace Coordinator to take ownership of day-to-day office operations, amenities, and dedicated training rooms.

The Opportunity

Working autonomously on-site, you will ensure the workplace is organised, fully supplied, and ready for business each morning, while delivering reliable support across facilities and event spaces.

Key Responsibilities

• Training Rooms & Events:

  • Manage booking calendars and requests across 4 training rooms, approving schedules and liaising with organisers.

  • Reconfigure room layouts for events (tables and chairs are on casters for easy setup and pack-down).

  • Receive, verify, and set out catering orders for internal meetings.

• Office Amenities & Facilities:

  • Perform daily morning setups: stock fresh fruit, milk, and tea supplies, and ensure coffee machines are running smoothly.

  • Conduct daily floor walks to identify, report and follow up on any facilities, maintenance, or safety items.

  • Carry out daily audits and restocking of print hubs, utility areas, and stationery supplies; manage ongoing reorders.

• Front-of-House:

  • Provide professional reception coverage for one hour daily during lunch (12:00 PM - 1:00 PM).

What You’ll Bring

• Relevant experience in workplace services, facilities, or corporate office support.

• A self-directed mindset with the confidence to prioritise tasks independently.

• Punctuality and readiness for consistent 7:00 AM starts in Mascot.

• Comfortable handling light physical tasks associated with room setups.

• Clear verbal and written communication skills with strong attention to detail.

Next Steps

• Start Date: Mid-November

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.