Office Services Coordinator

Michael Page; Sydney; Vor Ort; AUD 70.000 - 90.000; Vollzeit

Zusammenfassung

Michael Page is seeking an Office Services Coordinator to ensure the smooth operation of the Sydney office. You will support office administration, facilities, safety, reception, and employee engagement, collaborating with senior stakeholders and support teams to create a premier experience for staff and visitors.

Based in Sydney CBD, you will coordinate onboarding, manage meetings, and organise internal events while handling invoices, office supplies, and compliance tasks.

Qualifikationen

• Experience coordinating office operations and facilities.
• Strong organisational skills and ability to manage multiple priorities.
• Proactive and solution-focused attitude.
• Excellent communication and stakeholder engagement.
• Attention to detail and high-quality output.
• Proficient in Microsoft Office and business systems.
• Ability to work autonomously within a team.

Aufgaben

• Coordinate office facilities and maintenance activities.
• Support workplace health and safety initiatives, including first aid and fire safety requirements.
• Assist with internal events such as quarterly town halls and sustainability reporting.
• Process invoices, receipts, and month-end expense administration.
• Manage office supplies, kitchen stock, stationery, and workplace amenities.
• Coordinate onboarding and offboarding activities for employees.
• Support compliance, memberships, and general office management requirements.
• Welcome visitors and provide a professional first impression.
• Manage incoming calls, enquiries, and shared inbox communications.
• Oversee meeting room bookings, refreshments, and room readiness.
• Ensure reception operations run smoothly throughout the day.

Kenntnisse

Office coordination

Facilities management

Reception

Stakeholder management

Event coordination

WH&S

Tools

Microsoft Office

Jobbeschreibung

As the Office Services Coordinator, you will be responsible for ensuring the smooth operation of the Sydney office while providing support across office administration, facilities management, workplace health and safety, reception, and employee engagement initiatives. Working closely with senior stakeholders and support teams, you will help create an exceptional experience for both employees and visitors.

A global professional services organisation with a strong international presence, this business partners with multinational companies to support complex operational and regulatory requirements across multiple jurisdictions. Known for its collaborative culture, commitment to exceptional client service, and focus on innovation, the company provides employees with the opportunity to work in a fast-paced, professional environment that values diversity, continuous learning, and career development. With a reputation for excellence and a people-first approach, the organisation offers exposure to global operations, high-profile clients, and meaningful career growth opportunities.

Description

As the Office Services Coordinator, you will be responsible for ensuring the smooth operation of the Sydney office while providing support across office administration, facilities management, workplace health and safety, reception, and employee engagement initiatives. Working closely with senior stakeholders and support teams, you will help create an exceptional experience for both employees and visitors.

Client Details

A global professional services organisation with a strong international presence, this business partners with multinational companies to support complex operational and regulatory requirements across multiple jurisdictions. Known for its collaborative culture, commitment to exceptional client service, and focus on innovation, the company provides employees with the opportunity to work in a fast-paced, professional environment that values diversity, continuous learning, and career development. With a reputation for excellence and a people-first approach, the organisation offers exposure to global operations, high-profile clients, and meaningful career growth opportunities.

Description

Office Administration

• Coordinate office facilities and maintenance activities.
• Support workplace health and safety initiatives, including first aid and fire safety requirements.
• Assist with internal events such as quarterly town halls and sustainability reporting.
• Process invoices, receipts, and month-end expense administration.
• Manage office supplies, kitchen stock, stationery, and workplace amenities.
• Coordinate onboarding and offboarding activities for employees.
• Support compliance, memberships, and general office management requirements.

Events & Engagement

• Lead and coordinate office social events and employee engagement activities.
• Organise internal and external functions from planning through to execution.
• Support the delivery of client-facing events and presentations.

Reception & Front of House

• Welcome visitors and provide a professional first impression.
• Manage incoming calls, enquiries, and shared inbox communications.
• Oversee meeting room bookings, refreshments, and room readiness.
• Ensure reception operations run smoothly throughout the day and support office opening and closure procedures.

Profile

To be successful in this position, you will demonstrate:

• Previous experience in office coordination, workplace services, reception, or administration.
• Strong organisational skills with the ability to manage multiple priorities.
• A proactive and solutions-focused approach.
• Excellent communication and stakeholder management skills.
• Strong attention to detail and commitment to delivering high-quality work.
• Proficiency with Microsoft Office and general business systems.
• The ability to work autonomously while contributing positively to a broader team environment.

Job Offer

• Join a respected and growing professional services organisation.
• Diverse and varied role with broad exposure across workplace operations.
• Collaborative and inclusive team culture.
• Opportunity to take ownership of workplace initiatives and events.
• Centrally located Sydney CBD office.