Workforce Coordinator

Randstad Australia; Sydney; On-site; AUD 65,000 - 75,000; Full time

Job summary

Randstad Australia partners with an established organisation in Mascot to recruit a proactive Workplace Coordinator to own day-to-day office operations, amenities and training spaces. On-site, you’ll ensure the workplace is organised, fully supplied and ready for business each morning, while delivering reliable facilities and event support.

The role requires a self-directed mindset, punctual 7:00 AM starts, and clear communication to maintain smooth front-of-house and logistics for meetings and

Qualifications

• Relevant experience in workplace services, facilities, or corporate office support.
• A self-directed mindset with the confidence to prioritise tasks independently.
• Punctuality and readiness for consistent 7:00 AM starts in Mascot.
• Comfortable handling light physical tasks associated with room setups.
• Clear verbal and written communication skills with strong attention to detail.

Responsibilities

• Training Rooms & Events: Manage booking calendars and requests across 4 training rooms; approve schedules; liaise with organisers.
• Reconfigure room layouts for events (tables and chairs on casters for easy setup and pack-down).
• Receive, verify, and set out catering orders for internal meetings.

Skills

Workplace services

Facilities coordination

Event scheduling

Detail oriented

Job description

The Opportunity

We are partnering with an established organisation based in Mascot to recruit an energetic and proactive Workplace Coordinator to take ownership of day-to-day office operations, amenities, and dedicated training rooms. Working autonomously on-site, you will ensure the workplace is organised, fully supplied, and ready for business each morning, while delivering reliable support across facilities and event spaces.

Key Responsibilities

• Training Rooms & Events:
  • Manage booking calendars and requests across 4 training rooms, approving schedules and liaising with organisers.
  • Reconfigure room layouts for events (tables and chairs are on casters for easy setup and pack-down).
  • Receive, verify, and set out catering orders for internal meetings.
• Office Amenities & Facilities:
  • Perform daily morning setups: stock fresh fruit, milk, and tea supplies, and ensure coffee machines are running smoothly.
  • Conduct daily floor walks to identify, report and follow up on any facilities, maintenance, or safety items.
  • Carry out daily audits and restocking of print hubs, utility areas, and stationery supplies; manage ongoing reorders.
• Front-of-House:
  • Provide professional reception coverage for one hour daily during lunch (12:00 PM – 1:00 PM).

What You’ll Bring

• Relevant experience in workplace services, facilities, or corporate office support.
• A self-directed mindset with the confidence to prioritise tasks independently.
• Punctuality and readiness for consistent 7:00 AM starts in Mascot.
• Comfortable handling light physical tasks associated with room setups.
• Clear verbal and written communication skills with strong attention to detail.

Next Steps

• Start Date: Mid-November

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.