Office Services Coordinator

Michael Page Australia; Sydney; Hybrid; AUD 55,000 - 75,000; Full time

Job summary

Michael Page Australia is seeking an Office Administration professional to coordinate facilities, safety initiatives, events, and day-to-day operations in a Sydney CBD setting. You will manage invoices, supplies, onboarding/offboarding, and general office management while supporting a collaborative team environment.

The role requires strong organisational and communication skills, with an autonomous, proactive approach to deliver high-quality work and stakeholder satisfaction across the business.

Qualifications

• Previous experience in office coordination, workplace services, reception, or administration.
• Strong organisational skills with the ability to manage multiple priorities.
• A proactive and solutions-focused approach.
• Excellent communication and stakeholder management skills.
• Strong attention to detail and commitment to delivering high-quality work.

Responsibilities

• Coordinate office facilities and maintenance activities.
• Support workplace health and safety initiatives, including first aid and fire safety requirements.
• Assist with internal events such as quarterly town halls and sustainability reporting.
• Process invoices, receipts, and month-end expense administration.
• Manage office supplies, kitchen stock, stationery, and workplace amenities.
• Coordinate onboarding and offboarding activities for employees.
• Support compliance, memberships, and general office management requirements.

Skills

Office coordination

Organisational skills

Communication

Stakeholder management

Autonomous work

Tools

Microsoft Office

Job description

About Our Client

A global professional services organisation with a strong international presence, this business partners with multinational companies to support complex operational and regulatory requirements across multiple jurisdictions. Known for its collaborative culture, commitment to exceptional client service, and focus on innovation, the company provides employees with the opportunity to work in a fast-paced, professional environment that values diversity, continuous learning, and career development. With a reputation for excellence and a people-first approach, the organisation offers exposure to global operations, high-profile clients, and meaningful career growth opportunities.

Job Description

Office Administration

• Coordinate office facilities and maintenance activities.
• Support workplace health and safety initiatives, including first aid and fire safety requirements.
• Assist with internal events such as quarterly town halls and sustainability reporting.
• Process invoices, receipts, and month-end expense administration.
• Manage office supplies, kitchen stock, stationery, and workplace amenities.
• Coordinate onboarding and offboarding activities for employees.
• Support compliance, memberships, and general office management requirements.

Events & Engagement

• Lead and coordinate office social events and employee engagement activities.
• Organise internal and external functions from planning through to execution.
• Support the delivery of client-facing events and presentations.

Reception & Front of House

• Welcome visitors and provide a professional first impression.
• Manage incoming calls, enquiries, and shared inbox communications.
• Oversee meeting room bookings, refreshments, and room readiness.
• Ensure reception operations run smoothly throughout the day and support office opening and closure procedures.

The Successful Applicant

To be successful in this position, you will demonstrate:

• Previous experience in office coordination, workplace services, reception, or administration.
• Strong organisational skills with the ability to manage multiple priorities.
• A proactive and solutions-focused approach.
• Excellent communication and stakeholder management skills.
• Strong attention to detail and commitment to delivering high-quality work.
• Proficiency with Microsoft Office and general business systems.
• The ability to work autonomously while contributing positively to a broader team environment.

What's on Offer

• Join a respected and growing professional services organisation.
• Diverse and varied role with broad exposure across workplace operations.
• Collaborative and inclusive team culture.
• Opportunity to take ownership of workplace initiatives and events.
• Centrally located Sydney CBD office.