Wind Farm Site Admin & Operations Lead

Vestas; Ballarat; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Strong safety culture

Global career progression

Diversity and Inclusion

Paid carers leave 18 weeks

Employee assistance program

Job summary

Vestas, a global wind energy leader, is seeking an organised Site Administrator to support day-to-day operations across Victorian wind farms. You will assist the Site Manager with travel, costs, invoicing and PO generation, while coordinating vehicles, freight and meetings.

Ideal candidates will have 5+ years of admin support, advanced Excel/Word skills, and SAP experience. This role requires liaising with stakeholders and handling high-pressure situations in a dynamic, safety-focused

Qualifications

• Minimum 5 years' administrative support experience.
• Advanced Excel and Word proficiency required.
• SAP experience is highly regarded.
• Experience in project administration for large-scale projects.
• Knowledge of SAP modules is desirable.
• Ability to liaise with multiple stakeholders.
• Capable of working autonomously and multitasking.
• Experience handling high-pressure situations.
• Understanding of local transport/logistics and reporting.

Responsibilities

• Support Site Manager and team with admin tasks at wind farms across Victoria.
• Manage travel, accommodation, site costs, invoicing and issue PO numbers.
• Raise and track PO's for site activities and handle invoices.
• Coordinate vehicles, accommodation, travel, and related bookings.
• Order and track inbound/outbound freight and receipts.
• Attend meetings, capture minutes and file records accurately.
• Reconcile expenses and corporate card statements.
• Facilitate HSE compliance and PPE procurement.
• Adhere to company policies and KPI requirements; perform ad hoc duties.

Skills

Advanced Excel

Advanced Word

Stakeholder liaison

Autonomous multitasking

Working under pressure

Transport/logistics knowledge

Report preparation

Project administration

Tools

SAP

Job description

Vestas, a global wind energy leader, is seeking an organised Site Administrator to support day-to-day operations across Victorian wind farms. You will assist the Site Manager with travel, costs, invoicing and PO generation, while coordinating vehicles, freight and meetings.

Ideal candidates will have 5+ years of admin support, advanced Excel/Word skills, and SAP experience. This role requires liaising with stakeholders and handling high-pressure situations in a dynamic, safety-focused