Site Administrator- VIC/TAS

Vestas; Smithton; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Career development opportunities

Diversity & Inclusion

Paid Primary Carers Leave (18 weeks)

Paid Secondary Carers Leave (3 weeks)

Employee Assistance Program

Job summary

Vestas is the global leader in wind energy solutions. We are seeking a highly organized Site Administrator to support day-to-day operations at Bald Hills, Victoria and Tasmania.

The role will back the Site Manager and team, handling travel, accommodation, invoicing, and PO generation to keep site activities running smoothly. Join a diverse, inclusive workforce and contribute to major renewable energy projects.

Qualifications

• Minimum 5 years of administrative support experience.
• Advanced Excel and Word software skills.
• SAP experience highly regarded.
• Experience in providing project administration to large scale projects.
• Ability to liaise with multiple stakeholders.
• Autonomous, able to multitask and work in high-pressure situations.
• Understanding of transport/logistics and reporting requirements.

Responsibilities

• Accounts management including raising and tracking all PO's for site activities, timely payment of invoices, vendor interface, and site registers.
• Vehicles, accommodation and travel bookings and tracking for site needs.
• Inbound/outbound freight including spares, goods receipting and freight management.
• Meetings and minutes, accurate capture and filing of records.
• Expense reconciliation including corporate card and expense registers.
• HSE facilitation including PPE ordering, training and equipment bookings.
• Compliance with Vestas policies, KPI reporting and general administration duties.

Skills

Excel & Word

SAP experience

Stakeholder liaison

Autonomous work

Multitasking

Pressure handling

Logistics knowledge

Reporting

Tools

SAP

Job description

Job Family Administration, Facilities & Secretarial

Vestas are the global leader in wind power solutions. We are powering the energy transition globally and are experiencing significant growth in Australia and New Zealand. There has never been a better time to consider moving to or growing your career in the renewable energy industry. We are proud to share the following career opportunity with you and look forward to receiving your application or enquiry.

We are seeking an organised and proactive Site Administrator to support day-to-day operations of our wind farm sites at Bald hills, Victoria and Tasmania. This position can be based at either location and plays a key role in ensuring the smooth administration of site activities.

The Site Administrator role involves supporting the Site Manager and the broader team in various administrative tasks. This includes managing travel and accommodation, compiling site costs and invoicing and generating PO numbers.

Responsibilities

Accounts Management including raising & tracking all PO's for site based activities, timely payment of invoices, vendor interface, and all associated site registers & trackers

Vehicles, Accommodation & Travel including booking & tracking of site vehicles, short & long term accommodation sourcing, and travel booking using internal system, and all associated site registers & trackers

Inbound/Outbound Freight including spares and consumables ordering & tracking, goods receipting, and general freight management

Meetings/Minutes including attending all requested meetings as scheduled, accurate capture of minutes and filing accordingly

Expense Reconciliation including timely reporting of corporate credit cards and expense register

HSE Facilitation including ordering of PPE and emergency equipment, training and room bookings

Compliance with Vestas policies & procedures, HSE advice, and KPI requirements

Adhoc and general administration duties as necessary

Qualifications

Minimum 5 years of experience in providing administrative support

Advanced Excel and Word software skills

SAP experience highly regarded

Demonstrated experience in providing project administration to large scale projects

Knowledge and working experience in SAP modules are highly desired

Ability to liaise with multiple stakeholders

Ability to work autonomously and multitask

Experience in high-pressure situations

Understanding of transport/logistics in the local market

Experience in preparing and presenting reports

What we offer

• Join the World's Leading Wind Energy Solutions Provider
• Excellent Career Development opportunities both Nationally and Globally
• A workplace that embraces Diversity and Inclusion
• 18 weeks Paid Primary Carers Leave
• 3 weeks Paid Secondary Carers Leave
• Employee Assistance Program

Additional information

All potential employees will be subject to undertaking a full medical assessment to be considered for this role.

Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date.

Vestas is an equal opportunity employer. We are dedicated to attracting, retaining and developing our people. Applications are encouraged from all sectors of the community and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander.

Our commitment to a fair hiring

At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas

Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore. Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 200 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field. With 39,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future. Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity. To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.