Site Administration & Logistics Specialist

Vestas; Rokewood; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

18 weeks Paid Primary Carers Leave

3 weeks Paid Secondary Carers Leave

Employee Assistance Program

Excellent Career Development

Diversity and Inclusion

Job summary

Vestas Australia is seeking an experienced Administration/Facilities & Secretarial professional to support site operations in Rokewood. You will manage accounts, procurement, travel, meetings, and reporting with a focus on accuracy and timely delivery.

The role requires at least 5 years of admin experience, advanced Excel/Word, and familiarity with SAP. You will liaise with multiple stakeholders, work autonomously in a dynamic environment, and contribute to HSE, compliance, and project

Qualifications

• Minimum 5 years of experience in providing administrative support.
• Advanced Excel and Word software skills.
• SAP experience highly regarded.
• Demonstrated experience in providing project administration to large scale projects.
• Knowledge and working experience in SAP modules are highly desired.
• Ability to liaise with multiple stakeholders.
• Ability to work autonomously and multitask.
• Experience in high-pressure situations.
• Understanding of transport/logistics in the local market.
• Experience in preparing and presenting reports.

Responsibilities

• Accounts Management including raising & tracking all PO's for site based activities, timely payment of invoices, vendor interface, and all associated site registers & trackers
• Vehicles, Accommodation & Travel including booking & tracking of site vehicles, short & long term accommodation sourcing, and travel booking using internal system, and all associated site registers & trackers
• Inbound/Outbound Freight including spares and consumables ordering & tracking, goods receipting, and general freight management
• Meetings/Minutes including attending all requested meetings as scheduled, accurate capture of minutes and filing accordingly
• Expense Reconciliation including timely reporting of corporate credit cards and expense register
• HSE Facilitation including ordering of PPE and emergency equipment, training and room bookings
• Compliance with Vestas policies & procedures, HSE advice, and KPI requirements
• Adhoc and general administration duties as necessary

Skills

Liaise with multiple stakeholders

Autonomous work

Multitasking under pressure

Report preparation

Tools

SAP

Microsoft Excel

Microsoft Word

Job description

Vestas Australia is seeking an experienced Administration/Facilities & Secretarial professional to support site operations in Rokewood. You will manage accounts, procurement, travel, meetings, and reporting with a focus on accuracy and timely delivery.

The role requires at least 5 years of admin experience, advanced Excel/Word, and familiarity with SAP. You will liaise with multiple stakeholders, work autonomously in a dynamic environment, and contribute to HSE, compliance, and project