Site Administrator- VIC/TAS

Vestas; Forest; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Strong safety culture

Dynamic and fast-paced environment

World leader in wind energy

Career development opportunities

Global career progression

Diversity and Inclusion

Job summary

Vestas is seeking an organised Site Administrator to support day-to-day operations at Bald Hills, VIC and Tasmania. The role can be based at either location and involves administering site activities, coordinating travel, accommodation, costs and invoicing, and generating PO numbers.

You will support the Site Manager and team across accounts, vehicles, freight, meetings, and reporting, while ensuring compliance with HSE and company policies.

Qualifications

• Minimum 5 years' experience providing administrative support.
• Advanced Excel and Word skills.
• SAP experience is highly regarded.

Responsibilities

• Accounts management: raising and tracking all POs, processing invoices, vendor liaison, and maintaining site registers.
• Manage site vehicles, travel and accommodation bookings and tracking.
• Oversee inbound/outbound freight, ordering spare parts, goods receipting, and freight tracking.
• Attend meetings, record accurate minutes and filing.
• Reconcile corporate card expenses and maintain expense registers.
• Support HSE by coordinating PPE orders, training and room bookings.
• Ensure compliance with Vestas policies, HSE guidance, and KPI requirements.
• Perform ad hoc administration as required.

Skills

Advanced Excel

Word

SAP

Tools

SAP

Job description

We are seeking an organised and proactive Site Administrator to support day-to-day operations of our wind farm sites at Bald hills, Victoria and Tasmania. This position can be based at either location and plays a key role in ensuring the smooth administration of site activities.

The Site Administrator role involves supporting the Site Manager and the broader team in various administrative tasks. This includes managing travel and accommodation, compiling site costs and invoicing and generating PO numbers.

Responsibilities

• Accounts Management including raising & tracking all PO's for site based activities, timely payment of invoices, vendor interface, and all associated site registers & trackers
• Vehicles, Accommodation & Travel including booking & tracking of site vehicles, short & long term accommodation sourcing, and travel booking using internal system, and all associated site registers & trackers
• Inbound/Outbound Freight including spares and consumables ordering & tracking, goods receipting, and general freight management
• Meetings/Minutes including attending all requested meetings as scheduled, accurate capture of minutes and filing accordingly
• Expense Reconciliation including timely reporting of corporate credit cards and expense register
• HSE Facilitation including ordering of PPE and emergency equipment, training and room bookings
• Compliance with Vestas policies & procedures, HSE advice, and KPI requirements
• Adhoc and general administration duties as necessary

Qualifications

• Minimum 5 years of experience in providing administrative support
• Advanced Excel and Word software skills
• SAP experience highly regarded

Competencies

• Demonstrated experience in providing project administration to large scale projects
• Knowledge and working experience in SAP modules are highly desired
• Ability to liaise with multiple stakeholders
• Ability to work autonomously and multitask
• Experience in high-pressure situations
• Understanding of transport/logistics in the local market
• Experience in preparing and presenting reports

What we offer

• A strong safety culture
• Dynamic and fast-paced work environment
• An opportunity to work with the world leader in wind energy
• The opportunity to further develop your skills and professional development
• Global career progression prospectsDiversity and Inclusion

Additional information

• All potential employees will be subject to undertaking a full medical assessment to be considered for this role.
• Please note: We do amend or withdraw our jobs and reserve the right to do so at any time, including before the advertised closing date.

Our Benefits

• Join the World's Leading Wind Energy Solutions Provider
• Excellent Career Development opportunities both Nationally and Globally
• A workplace that embraces Diversity and Inclusion
• Flexible workplace arrangements
• 18 weeks Paid Primary Carers Leave
• 3 weeks Paid Secondary Carers Leave
• Employee Assistance Program

Vestas is an equal opportunity employer. We are dedicated to attracting, retaining and developing our people. Applications are encouraged from all sectors of the community and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander.

Our commitment to a fair hiring

At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

At Vestas, we recognize the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas

Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.

Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 200 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.

With 39,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.

Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.

To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.