Site Administrator

Vestas; Ballarat; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Strong safety culture

Global career progression

Diversity and Inclusion

Paid carers leave 18 weeks

Employee assistance program

Job summary

Vestas, a global wind energy leader, is seeking an organised Site Administrator to support day-to-day operations across Victorian wind farms. You will assist the Site Manager with travel, costs, invoicing and PO generation, while coordinating vehicles, freight and meetings.

Ideal candidates will have 5+ years of admin support, advanced Excel/Word skills, and SAP experience. This role requires liaising with stakeholders and handling high-pressure situations in a dynamic, safety-focused

Qualifications

• Minimum 5 years' administrative support experience.
• Advanced Excel and Word proficiency required.
• SAP experience is highly regarded.
• Experience in project administration for large-scale projects.
• Knowledge of SAP modules is desirable.
• Ability to liaise with multiple stakeholders.
• Capable of working autonomously and multitasking.
• Experience handling high-pressure situations.
• Understanding of local transport/logistics and reporting.

Responsibilities

• Support Site Manager and team with admin tasks at wind farms across Victoria.
• Manage travel, accommodation, site costs, invoicing and issue PO numbers.
• Raise and track PO's for site activities and handle invoices.
• Coordinate vehicles, accommodation, travel, and related bookings.
• Order and track inbound/outbound freight and receipts.
• Attend meetings, capture minutes and file records accurately.
• Reconcile expenses and corporate card statements.
• Facilitate HSE compliance and PPE procurement.
• Adhere to company policies and KPI requirements; perform ad hoc duties.

Skills

Advanced Excel

Advanced Word

Stakeholder liaison

Autonomous multitasking

Working under pressure

Transport/logistics knowledge

Report preparation

Project administration

Tools

SAP

Job description

Vestas are the global leader in wind power solutions. We are powering the energy transition globally and are experiencing significant growth in Australia and New Zealand. There has never been a better time to consider moving to or growing your career in the renewable energy industry. We are proud to share the following career opportunity with you and look forward to receiving your application or enquiry.

We are seeking an organised and proactive Site Administrator to support day-to-day operations of our wind farms across Victoria region. This position offers flexibility to be based near one of our Victoriawind farm locations, with occasional travel between sites as required.

The Site Administrator role involves supporting the Site Manager and the broader team in various administrative tasks. This includes managing travel and accommodation, compiling site costs and invoicing and generating PO numbers.

Responsibilities

Accounts Management including raising & tracking all PO's for site based activities, timely payment of invoices, vendor interface, and all associated site registers & trackers

Vehicles, Accommodation & Travel including booking & tracking of site vehicles, short & long term accommodation sourcing, and travel booking using internal system, and all associated site registers & trackers

Inbound/Outbound Freight including spares and consumables ordering & tracking, goods receipting, and general freight management

Meetings/Minutes including attending all requested meetings as scheduled, accurate capture of minutes and filing accordingly

Expense Reconciliation including timely reporting of corporate credit cards and expense register

HSE Facilitation including ordering of PPE and emergency equipment, training and room bookings

Compliance with Vestas policies & procedures, HSE advice, and KPI requirements

Adhoc and general administration duties as necessary

Qualifications

Minimum 5 years of experience in providing administrative support

Advanced Excel and Word software skills

SAP experience highly regarded

Demonstrated experience in providing project administration to large scale projects

Knowledge and working experience inSAP modules are highly desired

Ability to liaise with multiple stakeholders

Ability to work autonomously and multitask

Experience in high-pressure situations

Understanding of transport/logistics in the local market

Experience in preparing and presenting reports

What we offer

A strong safety culture

Dynamic and fast-paced work environment

An opportunity to work with the world leader in wind energy

The opportunity to further develop your skills and professional development

Global career progression prospects

Diversity and Inclusion

Additional information

All potential employees will be subject to undertaking a full medical assessment to be considered for this role.

Join the World's Leading Wind Energy Solutions Provider

Excellent Career Development opportunities both Nationally and Globally

A workplace that embraces Diversity and Inclusion

18 weeks Paid Primary Carers Leave

3 weeks Paid Secondary Carers Leave

Employee Assistance Program

Vestas is an equal opportunity employer. We are dedicated to attracting, retaining and developing our people. Applications are encouraged from all sectors of the community and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander.