Site Administrator

Vestas; Geelong; On-site; AUD 70,000 - 100,000; Full time

Benefits offered by this job

Strong safety culture

Career development opportunities

Global career progression

Diversity and inclusion

Paid primary carers leave

Job summary

Vestas seeks an organised Site Administrator to support day-to-day operations across Victoria wind farms. The role involves managing travel and accommodation, site costs, invoicing and PO generation, with occasional travel between sites.

The ideal candidate has at least 5 years of admin support experience, advanced Excel/Word skills, and SAP familiarity. You will liaise with multiple stakeholders and work autonomously in a fast-paced environment.

Qualifications

• Minimum 5 years of experience providing administrative support.
• Advanced Excel and Word skills essential.
• SAP experience or familiarity highly regarded.
• Demonstrated project administration experience on large-scale projects.
• Ability to liaise with multiple stakeholders and work autonomously.
• Experience in high-pressure environments and managing transport/logistics.

Responsibilities

• Accounts management including raising and tracking all POs for site activities and invoicing.
• Manage travel, accommodation, and related site costs; generate PO numbers.
• Coordinate inbound/outbound freight, spares, and consumables tracking.
• Attend meetings and accurately capture and file minutes.
• Reconcile expenses and manage corporate card reporting.
• Support HSE activities including PPE ordering and room bookings.
• Ensure compliance with Vestas policies and site KPI requirements.

Skills

Advanced Excel

MS Word

SAP experience

Project administration

Stakeholder management

Autonomous multitasking

High-pressure environments

Transport/logistics knowledge

Report presentation

Tools

SAP

MS Office

Job description

Vestas are the global leader in wind power solutions. We are powering the energy transition globally and are experiencing significant growth in Australia and New Zealand. There has never been a better time to consider moving to or growing your career in the renewable energy industry. We are proud to share the following career opportunity with you and look forward to receiving your application or enquiry.

We are seeking an organised and proactive Site Administrator to support day-to-day operations of our wind farms across Victoria region. This position offers flexibility to be based near one of our Victoriawind farm locations, with occasional travel between sites as required.

The Site Administrator role involves supporting the Site Manager and the broader team in various administrative tasks. This includes managing travel and accommodation, compiling site costs and invoicing and generating PO numbers.

Responsibilities:

• Accounts Management including raising & tracking all PO's for site based activities, timely payment of invoices, vendor interface, and all associated site registers & trackers
• Vehicles, Accommodation & Travel including booking & tracking of site vehicles, short & long term accommodation sourcing, and travel booking using internal system, and all associated site registers & trackers
• Inbound/Outbound Freight including spares and consumables ordering & tracking, goods receipting, and general freight management
• Meetings/Minutes including attending all requested meetings as scheduled, accurate capture of minutes and filing accordingly
• Expense Reconciliation including timely reporting of corporate credit cards and expense register
• HSE Facilitation including ordering of PPE and emergency equipment, training and room bookings
• Compliance with Vestas policies & procedures, HSE advice, and KPI requirements
• Adhoc and general administration duties as necessary

Qualifications:

• Minimum 5 years of experience in providing administrative support
• Advanced Excel and Word software skills
• SAP experience highly regarded
• Demonstrated experience in providing project administration to large scale projects
• Knowledge and working experience in SAP modules are highly desired
• Ability to liaise with multiple stakeholders
• Ability to work autonomously and multitask
• Experience in high-pressure situations
• Understanding of transport/logistics in the local market
• Experience in preparing and presenting reports

What we offer:

• A strong safety culture
• Dynamic and fast-paced work environment
• An opportunity to work with the world leader in wind energy
• The opportunity to further develop your skills and professional development
• Global career progression prospects
• Diversity and Inclusion

Additional information:

All potential employees will be subject to undertaking a full medical assessment to be considered for this role.

Join the World's Leading Wind Energy Solutions Provider

Excellent Career Development opportunities both Nationally and Globally

A workplace that embraces Diversity and Inclusion

18 weeks Paid Primary Carers Leave

3 weeks Paid Secondary Carers Leave

Employee Assistance Program

Vestas is an equal opportunity employer. We are dedicated to attracting, retaining and developing our people. Applications are encouraged from all sectors of the community and we strongly encourage applications from those who identify as being Aboriginal or Torres Strait Islander.