Trades Assistant – Day Shift, Temp-To-Perm Opportunity

Corestaff; Adelaide; On-site; AUD 41,000 - 48,000; Full time

Job summary

Everyday Independence in Adelaide seeks an Administration Assistant to provide broad administrative, operational and office support. You will join a professional services environment in the Adelaide CBD and contribute across reception, office operations and technology support.

Key duties include general admin tasks, arranging stationery, answering calls, assisting with printers and meeting room tech, and onboarding new staff while maintaining filing and digital records with accuracy.

Qualifications

• Previous administration or office support experience.
• Legal administration experience is a plus.
• Strong organisational and written/verbal communication skills.

Responsibilities

• Schedule therapy sessions using Skedulo aligned with plans.
• Onboard new participants and set expectations of service delivery.
• Maintain accurate service agreements and conduct risk assessments.
• Attend weekly team meetings and support office operations.

Skills

Microsoft Office 365

Communication

Time management

Attention to detail

Tools

Skedulo

Job description

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Administration Assistant

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Job Description

Join a professional Adelaide CBD firm as a proactive Administration Assistant in a varied support role.

Your new company
This established professional services firm provides a collaborative and professional working environment in the heart of the Adelaide CBD. Due to business requirements, they are seeking a capable Administration Assistant to provide broad administrative, operational and office support across the firm.
Your new role
Working as part of a professional and supportive team, you will play an important role in ensuring the smooth and efficient operation of the office. Your responsibilities will include:

• Providing general administrative support across practice groups and business functions
• Maintaining a professional, organised and well‑presented office environment
• Ordering and managing stationery, kitchen supplies and general office consumables
• Providing reception coverage during breaks, leave and busy periods
• Answering incoming calls and directing enquiries appropriately
• Assisting staff with basic office technology troubleshooting, including printers, photocopiers, meeting room technology, phones, mobile devices and headsets
• Coordinating administrative requirements for new employees, including workstation preparation, equipment and office access
• Updating website content as directed
• Scanning, saving and electronically filing documentation
• Maintaining accurate electronic and physical filing systems
• Providing general administrative support to the Finance Manager as required

What you'll need to succeed
To be successful in this position, you will be a proactive and highly organised administrator who enjoys variety and is comfortable supporting different areas of a business. You will also demonstrate:

• Previous administration, office support or professional services experience, with legal administration experience also highly regarded
• Strong organisational and time management skills
• Excellent written and verbal communication
• Intermediate Microsoft Office 365 skills
• High attention to detail and accuracy
• The ability to effectively manage competing priorities and deadlines
• A professional, polished and client‑focused approach
• Confidence learning and supporting office technology and systems
• The ability to work independently while contributing positively to a collaborative team environment

What you'll get in return
This is an excellent opportunity to join an established professional services firm in a varied position where you can become an integral part of the wider team. You will enjoy a professional Adelaide CBD environment and a role offering genuine variety across administration, reception, office operations and technology support.

Job title - Administration Assistant
Location - Mile End
Employment Type - Full time (Monday to Friday 9am - 5pm)
Salary - $30.00 - $35.00 per hour (pending experience)

About Everyday Independence
With over 40 hubs across Australia, Everyday Independence is a dynamic allied health organisation committed to changing the game for people with disabilities. Working in the social model, our united team of talented change makers is on a mission to make inclusion possible for all Australians.

About The Role
As an Administration Assistant at Everyday Independence, no two days will be the same. If you were here last week, these are some of the things you may have done:

• Used Skedulo (our scheduling system) to schedule therapy sessions in alignment with participant’s Therapy Plan or Habit Coach Action Plan.
• Rescheduled sessions if a practitioner or participant is unable to attend a scheduled session.
• Onboard a new participant, including explaining how we deliver our services in the social model and setting expectations of how we will work together.
• Completed an over‑the‑phone risk assessment and accurately recorded any identified risks, keeping our therapists and participants safe.
• Maintained accurate Service Agreements for participants.
• Attended the weekly team meeting in the Hub; sharing stories of impact, coffee and laughs.
• Worked closely with the administration team to complete all tasks across the area efficiently.
• Delivered professional and emotionally intelligent customer service over the phone, in person, and via email, ensuring the participant's experience is at the forefront of every interaction.