Team Assistant | Leading Financial Services Firm | $80 – $90K + Superannuation

Assistant Sydney; Melbourne; Hybrid; AUD 60.000 - 75.000; Vollzeit

Benefits dieser Stelle

Health & wellness benefits

1 day WFH

Melbourne CBD location

Zusammenfassung

Assistant Sydney is seeking a proactive Team Assistant to provide executive-level support and help the wider team in Melbourne. This role suits a self-starter with strong communication and organisational skills who can own team operations.

Responsibilities include overseeing daily office operations, coordinating travel, managing expenses, supporting meetings and events, and assisting marketing communications.

Qualifikationen

• 2–3 years’ experience in a similar Team Assistant/Coordinator role within financial and/or professional services.
• Proactive, ownership-focused and able to work autonomously in a fast-paced environment.
• Strong communication and organisational skills with attention to detail.

Aufgaben

• Oversee day-to-day office operations including reception, mail, couriers, and office presentation.
• Coordinate domestic and international travel with complex itineraries and logistics.
• Manage expenses and monthly reporting, including CRM data handling.
• Support meetings, events, and external engagements with scheduling, AV setup, catering, and materials.
• Provide general administrative support and assist the marketing team with communications.

Kenntnisse

Office administration

Travel coordination

Expense reporting

Event support

Jobbeschreibung

• Align with a global firm, but with the feel & culture of a boutique team!
• Excellent benefits including health & wellness & 1-day WFH
• Located in the heart of Melbourne’s CBD!

The Opportunity

Our client, a trusted name within the financial services sector, is seeking an experienced and proactive Team Assistant to provide executive-level support, as well as assist the broader team. This role suits a confident self-starter with strong communication and organisational skills, who can take ownership of team support, work autonomously and contribute effectively as part of a collaborative team. This is an exceptional opportunity for a highly capable professional to take on a substantive role, provide pivotal support and making a meaningful impact on the business.

The Responsibility

As Team Assistant, your responsibilities will include:

• Oversee the day-to-day office operations, including reception coverage, mail and couriers, office presentation, supply ordering, and coordination with facilities and IT teams;
• Coordinate domestic and international travel for the team, including complex itineraries, overseas visitor logistics, and accommodation and transport bookings;
• Manage expenses and reporting, including electronic coding and collation of monthly expenses, CRM data management and monthly/quarterly reporting;
• Support meetings, events, and external engagements, including scheduling, room and AV setup, catering, PowerPoint updates, compliance reviews, internal staff events and external event project management;
• Provide broad administrative support to the team, including document formatting, report preparation, printing and binding, calendar support, and ad hoc projects; and
• Assist the marketing team to support communications and materials, including email distribution, mailing lists etc.

The Expertise

• 2-3 years’ experience in a similar Team Assistant/Coordinator role, ideally within financial and/or professional services;
• A proactive, can-do all-rounder who enjoys variety, takes initiative and assumes ownership of tasks and issues as they arise;
• A forward-thinking problem solver who anticipates business needs, manages competing deadlines calmly and thrives in a fast-paced environment;
• A highly organised, detail-focused professional with the ability to lead tasks, communicate clearly and thoughtfully and follow through.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.