Team Assistant / Personal Assistant - Supportive, Tight-Knit Team!

FutureYou; Sydney; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Complimentary gym membership

Private health insurance contributions

Mobile phone cost contributions

Annual health assessment

Job summary

FutureYou in Sydney CBD seeks a highly organised Team Assistant to support a Senior Executive and ensure smooth day-to-day office operations. The role blends executive assistance with office coordination, travel, events and general team support.

With at least 2 years' PA experience, you will manage complex calendars, handle confidential information and contribute to process improvements in a fast-paced environment.

Qualifications

• Minimum 2 years' experience as a PA or Team Assistant in a professional environment
• Ability to manage complex executive diaries and conflicting priorities
• Excellent organisational skills and attention to detail
• Strong communication skills and proficiency across Microsoft Office
• Trustworthy and discreet handling of sensitive information

Responsibilities

• Manage a senior executive's busy calendar, meetings and priorities
• Coordinate meeting arrangements, documentation and board materials
• Provide business and personal administrative support with confidentiality
• Oversee daily office operations, supplies, visitors and meeting room prep
• Coordinate team events, meetings and catering
• Assist with onboarding/offboarding and office equipment
• Support the wider team with admin tasks and process improvements

Skills

Diary management

Organisational skills

Communication

Discretion

Proactive mindset

Driver's licence

Tools

Microsoft Office

Office 365

AI tools (general)

Job description

Team Assistant / Personal Assistant - Supportive, Tight-Knit Team!

Team Assistant & Personal Assistant -Sydney CBD | Full-time | Permanent

We are seeking a highly organised, personable and proactive Team Assistant to join athrivinginvestment firm in the Sydney CBD.

This is a diverse and fast-paced role providing direct support to a Senior Executive while playing an important part in the smooth day-to-day running of the office.

You'll enjoy a varied workload, balancing executive assistance with office coordination, travel, events and general team support.

The opportunity:

This is a rare opportunity for someone who enjoys being the go-to person, takes pride in creating an organised and welcoming workplace, and thrives in a role where initiative, flexibility and attention to detail are valued.

Key responsibilities include:

• Managing a senior executive's busy calendar, meetings and competing priorities, including private PA support.
• Coordinating meeting arrangements, documentation and board materials.
• Providing business and personal administrative support with a high level of confidentiality.
• Overseeing daily office operations, supplies, visitors and meeting room preparation.
• Coordinating team events, meetings and catering.
• Assisting with employee onboarding, offboarding and office equipment.
• Supporting the wider team with administrative tasks and process improvements.

About you:

• At least 2 years' experience in a Personal Assistant or Team Assistant within a professional environment
• Confident managing complex executive diaries and competing demands.
• Exceptional organisational skills and attention to detail.
• Strong communication skills and proficiency across Microsoft Office.
• A friendly, professional manner with a hands-on, can-do attitude.
• Trustworthy and discreet when handling sensitive information.
• Comfortable using technology and interested in exploring AI and digital tools.
• Current Australian driver's licence.

What's on offer?

• Complimentary gym membership.
• Contributions towards private health insurance and mobile phone costs.
• Annual preventative health assessment.
• A welcoming, collaborative team environment.