Team Assistant | Ongoing Contract | Up to $45 per hour package

Assistant Sydney; Sydney; Hybrid; AUD 37,000 - 62,000; Full time

Job summary

Assistant Sydney is seeking a proactive Team Assistant for an ongoing contract in Sydney CBD with flexible work-from-home options. The role combines office administration, marketing support and events, acting as the right-hand to leaders and coordinating across internal teams.

Ideal candidates will have at least 2 years in administration or a Team Assistant role, with a strong sense of ownership and adaptability. Australian working rights are required for this role.

Qualifications

• Minimum 2 years' experience in administration or Team Assistant role.
• Experience in marketing and events highly regarded.
• Strong communication and stakeholder management.
• Highly organised with initiative and ownership.

Responsibilities

• Managing end-to-end processes to ensure timelines and lead times are met.
• Chasing updates and ensuring deadlines are met, especially around conferences.
• Coordinating conference logistics including merchandise and packaging.
• Supporting marketing activity with timely delivery of materials.
• Managing memberships, records and renewals.
• Coordinating travel for the sales team (flights, accommodation, transport).
• Acting as central point of coordination for incoming requests across stakeholders.
• Supporting ad hoc event logistics including interstate activities.
• Working with internal teams to deliver sales and marketing initiatives.

Skills

Administration

Events

Marketing

Job description

Team Assistant | Ongoing Contract | Up to $45 per hour package

• Combine administration, events and marketing in this exciting role!
• Ongoing temporary contract | Must have full, unrestricted working rights
• Sydney CBD location | Working from home flexibility

Our client is a well-established organisation within the financial services sector, based in the heart of the Sydney CBD. They are seeking a proactive and ambitious Team Assistant to join their collaborative team. This is a varied role combining office administration, marketing support and events, offering the opportunity to work closely with key stakeholders across the business. You will act as the right hand to your leader, providing day-to-day support, taking ownership of administrative responsibilities and helping ensure the smooth delivery of team initiatives.

This is an excellent opportunity for someone who is eager to learn, take initiative and grow within a role. As you build trust and demonstrate your capabilities, you will have the autonomy to take on additional responsibilities and shape the position around your strengths. We are looking for someone who is smart, adaptable, organised and proactive, with a strong sense of ownership and a genuine desire to make an impact.

Applicants must be Australian Citizens, Permanent Residents or hold unrestricted Australian working rights. Working Holiday Visas and other visas with work restrictions will not be suitable for this role.

The Responsibility

• Managing end-to-end processes to ensure product timelines and lead times are met, with consistent follow-up;
• Driving decision-making by proactively chasing updates and ensuring deadlines are met, particularly ahead of conferences;
• Coordinating conference logistics including merchandise, collateral preparation, packaging, and distribution;
• Supporting marketing activity, ensuring materials are prepared and delivered on time;
• Managing memberships, records, and renewals;
• Coordinating travel for the sales team including flights, accommodation, and transport;
• Acting as a central point of coordination for incoming requests across multiple stakeholders;
• Supporting ad hoc event logistics including interstate activities;
• Working closely with internal teams to ensure seamless delivery of sales and marketing initiatives.

The Expertise

The ideal candidate will have a minimum of 2 years’ experience in an administration or Team Assistant role. Experience across marketing and events will be highly regarded.You will be a motivated team player with strong relationship-building skills, able to engage confidently with both internal and external stakeholders. Highly organised with a creative flair, you will take ownership of tasks and contribute to the successful delivery of marketing initiatives. Strong communication skills are essential, with the ability to adapt your approach depending on the audience and situation.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception through to Executive Assistants on a temporary and permanent basis.

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