Team Assistant

Hoban Recruitment; Brisbane; Hybrid; AUD 65,000 - 70,000; Full time

Benefits offered by this job

Full-time role

6-month fixed term contract

Hybrid work flexibility

Brand-new Brisbane City office

On-site cafe, gym and Pilates

Job summary

Hoban Recruitment is seeking a capable Team Assistant to support a busy Advisory team in Brisbane CBD. This role broadens PA/EA responsibilities to cover an entire team, coordinating travel, meetings, client administration and team operations.

You’ll report to the Team Coordinator and help Partners and staff stay organised in a fast-paced environment. The role offers a 6-month fixed-term contract, full-time hours, and potential for hybrid flexibility.

Qualifications

• Experience as a Team Assistant, Team Administrator, EA/PA with broader team support.
• Strong administration, organisation and coordination experience.
• Experience arranging travel, accommodation and meetings.
• Experience supporting senior stakeholders, ideally Partners or Directors.
• Strong document preparation, formatting and records management.

Responsibilities

• Support the Team Coordinator and wider team with day-to-day administration.
• Coordinate meetings, team events and business activities with presentations and materials.
• Organise travel and accommodation for Partners and team members; manage itinerary changes and expenses.
• Support client onboarding and engagement administration, including conflict checks and set-up.
• Coordinate project closures, archiving, registers and quality checklists.
• Prepare polished reports, documents and presentations; maintain templates and version control.
• Assist with onboarding of new starters, exits, training and team events.
• Provide general operational support and help the team stay organised when priorities change.

Skills

Team coordination

Meeting coordination

Travel planning

Document management

Administration

Stakeholder support

MS Office

Communication skills

Client onboarding

Tools

Dynamics 365 CRM

Workday PSA

Excel

PowerPoint

Word

Job description

Brisbane CBD | 6-Month Fixed Term Contract | Professional Services
Are you an experienced Personal Assistant or Executive Assistant who enjoys keeping an entire team organised, rather than focusing solely on one executive?

This is a great opportunity to take your PA/EA skills into a broader Team Assistant position within the Advisory business. You’ll work alongside the Team Coordinator and support Partners and the wider Advisory team, helping keep everything from travel and meetings to client administration, documents and team operations running smoothly.
If you’re the person who knows what needs to happen before anyone asks, loves organisation and thrives on being the reliable go-to person within a busy team, this could be a natural next step.

What's in it for you

• $65,000–$70,000 package including super, depending on experience
• Full-time, 6-month fixed term contract
• Opportunity to transition to permanent employment
• 37.5-hour working week, Monday to Friday, 8:30am–5:00pm
• Potential for hybrid flexibility once established in the role
• Brand-new Brisbane City office
• On site cafe, gym and Pilates facilities
• Longer-term development opportunities within the team
• Join an ambitious, social and high-performing working environment

Team Assistant

Brisbane CBD | 6-Month Fixed Term Contract | Professional Services
Are you an experienced Personal Assistant or Executive Assistant who enjoys keeping an entire team organised, rather than focusing solely on one executive?

This is a great opportunity to take your PA/EA skills into a broader Team Assistant position within the Advisory business. You’ll work alongside the Team Coordinator and support Partners and the wider Advisory team, helping keep everything from travel and meetings to client administration, documents and team operations running smoothly.
If you’re the person who knows what needs to happen before anyone asks, loves organisation and thrives on being the reliable go-to person within a busy team, this could be a natural next step.

What's in it for you

• $65,000–$70,000 package including super, depending on experience
• Full-time, 6-month fixed term contract
• Opportunity to transition to permanent employment
• 37.5-hour working week, Monday to Friday, 8:30am–5:00pm
• Potential for hybrid flexibility once established in the role
• Brand-new Brisbane City office
• On site cafe, gym and Pilates facilities
• Longer‑term development opportunities within the team
• Join an ambitious, social and high‑performing working environment
• Immediate start available

What you’ll be doing

This is a varied role where no two days will look exactly the same. You'll be responsible for:

• Support the Team Coordinator and wider team with day‑to‑day administration
• Coordinating meetings, team events and business activities, including preparing presentations, meeting materials and communications.
• Organising travel and accommodation for Partners and team members, managing itinerary changes and assisting with Partner expenses.
• Supporting client onboarding and engagement administration, including conflict and independence checks, engagement set‑up and maintaining accurate records.
• Coordinating project closure, document collation, archiving, registers and quality checklists.
• Preparing and formatting polished reports, documents and presentations, while maintaining templates, document libraries and version control.
• Helping coordinate new starter onboarding, employee exits, training sessions and team events.
• Pitching in with general operational support and helping the team stay organised when priorities change.

What we're looking for

To be successful in this role, you will ideally have:

• Must be an Australian Citizen or Permanent Resident
• Previous experience as a Team Assistant, Team Administrator, Practice Assistant, EA or PA with broader team support experience, Office / Business Support Coordinator or Administration Coordinator.
• Professional services experience would be highly regarded, particularly coming from accounting, consulting, legal or similar corporate environments
• Strong administration, organisation and coordination experience.
• Experience arranging travel, accommodation and meetings.
• Experience supporting senior stakeholders, ideally Partners, Directors or senior leadership.
• Strong document preparation, formatting and records management capability.
• Confidence managing multiple deadlines and changing priorities.
• Strong Microsoft Office skills across Outlook, Word, PowerPoint and Excel.
• Excellent attention to detail.
• A proactive, helpful and customer‑focused approach.
• Strong written and verbal communication skills.
• The maturity to handle confidential and sensitive information appropriately.
• Experience with Dynamics 365 CRM, Workday PSA or similar systems would be advantageous, but is not essential.

At HOBAN we encourage applications from people with disability, people from diverse cultural and linguistic backgrounds, people of all genders, LGBTI people, and Aboriginal and Torres Strait Islander people.

We provide reasonable adjustments; including alternate formats to the recruitment process for individuals with disability.

If you require an adjustment to be made during the recruitment process, please email our Adjustments Coordinator at ***********@hoban.com.auor visit www.hoban.com.au/adjustmentsfor additional contact details.