Team Assistant / Personal Assistant - Supportive, Tight-Knit Team!

Future You; Sydney; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Complimentary gym membership

Contributions towards private health保险

Annual preventative health assessment

A welcoming, collaborative team环境

Job summary

Future You is seeking a highly organised Team Assistant/Personal Assistant to support a senior executive in Sydney CBD. The role blends executive assistance with office coordination, travel planning and events in a fast-paced, professional environment.

You will manage complex calendars, coordinate board materials, handle sensitive information with discretion, and contribute to a welcoming, productive office atmosphere. A proactive, tech-savvy mindset is valued.

Qualifications

• At least 2 years of experience as Personal Assistant or Team Assistant.
• Strong organisational skills and attention to detail.
• Excellent communication and discretion with sensitive information.

Responsibilities

• Manage senior executive's busy calendar, meetings and priorities, including private PA duties.
• Coordinate meeting arrangements, documentation and board materials.
• Provide business and personal administrative support with confidentiality.
• Oversee daily office operations, supplies, visitors and meeting room prep.
• Coordinate team events, meetings and catering; assist onboarding/offboarding and office equipment.
• Support the wider team with admin tasks and process improvements.

Skills

Diary management

Calendar management

Communication skills

Discretion

Team support

Tools

Microsoft Office

Job description

Team Assistant / Personal Assistant - Supportive, Tight-Knit Team!

Team Assistant & Personal Assistant -Sydney CBD | Full-time | Permanent

We are seeking a highly organised, personable and proactive Team Assistant to join athrivinginvestment firm in the Sydney CBD.

This is a diverse and fast-paced role providing direct support to a Senior Executive while playing an important part in the smooth day-to-day running of the office.

You'll enjoy a varied workload, balancing executive assistance with office coordination, travel, events and general team support.

The opportunity:

This is a rare opportunity for someone who enjoys being the go-to person, takes pride in creating an organised and welcoming workplace, and thrives in a role where initiative, flexibility and attention to detail are valued.

Key responsibilities include:

• Managing a senior executive's busy calendar, meetings and competing priorities, including private PA support.
• Coordinating meeting arrangements, documentation and board materials.
• Providing business and personal administrative support with a high level of confidentiality.
• Overseeing daily office operations, supplies, visitors and meeting room preparation.
• Coordinating team events, meetings and catering.
• Assisting with employee onboarding, offboarding and office equipment.
• Supporting the wider team with administrative tasks and process improvements.

About you:

• At least 2 years' experience in a Personal Assistant or Team Assistant within a professional environment
• Confident managing complex executive diaries and competing demands.
• Exceptional organisational skills and attention to detail.
• Strong communication skills and proficiency across Microsoft Office.
• A friendly, professional manner with a hands-on, can-do attitude.
• Trustworthy and discreet when handling sensitive information.
• Comfortable using technology and interested in exploring AI and digital tools.
• Current Australian driver's licence.

What's on offer?

• Complimentary gym membership.
• Contributions towards private health insurance and mobile phone costs.
• Annual preventative health assessment.
• A welcoming, collaborative team environment.