Sydney Office Coordinator: Flexible Hours & Project Support

Complete Urban; Sydney; On-site; AUD 50,000 - 70,000; Full time

Job summary

Complete Urban is seeking an Office Coordinator for our Sydney office. The role focuses on providing comprehensive administrative support to senior management and project teams, coordinating events, travel, and meetings, and assisting with tender submissions.

The successful candidate will have strong organisational and communication skills, experience with multidisciplinary teams, and proficiency in InDesign and the Adobe Suite, plus Microsoft 365.

Qualifications

• Proven experience in Office Assistant or Office Co-ordinator roles.
• Strong organisational and communication skills with senior management exposure.
• Advanced written and verbal communication; excellent attention to detail.
• Experience in project support for multidisciplinary teams including tenders.

Responsibilities

• Organise conferences, travel, meetings and events.
• Coordinate meetings, appointments and schedules.
• Assist with compiling tenders and submissions and meet deadlines.
• Provide administrative support to Project Delivery.
• Be the point of contact for telephone inquiries, clients and visitors.
• Manage incoming and outgoing mail.
• Maintain and organise office supplies and equipment.
• Coordinate company vehicle maintenance.
• Support induction of new employees and IT requirements.

Skills

Organisational skills

Communication skills

Time management

Attention to detail

Project support

Tools

InDesign

Adobe Suite

Microsoft 365

Job description

Complete Urban is seeking an Office Coordinator for our Sydney office. The role focuses on providing comprehensive administrative support to senior management and project teams, coordinating events, travel, and meetings, and assisting with tender submissions.

The successful candidate will have strong organisational and communication skills, experience with multidisciplinary teams, and proficiency in InDesign and the Adobe Suite, plus Microsoft 365.