Office Coordinator

Complete Urban; Sydney; Sur place; AUD 50 000 - 70 000; Plein temps

Résumé du poste

Complete Urban is seeking an Office Coordinator for our Sydney office. The role focuses on providing comprehensive administrative support to senior management and project teams, coordinating events, travel, and meetings, and assisting with tender submissions.

The successful candidate will have strong organisational and communication skills, experience with multidisciplinary teams, and proficiency in InDesign and the Adobe Suite, plus Microsoft 365.

Qualifications

• Proven experience in Office Assistant or Office Co-ordinator roles.
• Strong organisational and communication skills with senior management exposure.
• Advanced written and verbal communication; excellent attention to detail.
• Experience in project support for multidisciplinary teams including tenders.

Responsabilités

• Organise conferences, travel, meetings and events.
• Coordinate meetings, appointments and schedules.
• Assist with compiling tenders and submissions and meet deadlines.
• Provide administrative support to Project Delivery.
• Be the point of contact for telephone inquiries, clients and visitors.
• Manage incoming and outgoing mail.
• Maintain and organise office supplies and equipment.
• Coordinate company vehicle maintenance.
• Support induction of new employees and IT requirements.

Connaissances

Organisational skills

Communication skills

Time management

Attention to detail

Project support

Outils

InDesign

Adobe Suite

Microsoft 365

Description du poste

About Us

COMPLETE designs and delivers places and infrastructure that benefit communities - working with government, educational institutions and community organisations. We create functional, inspirational and sustainable design outcomes through our multi-disciplinary approach and we are looking for an Office Coordinator for our Sydney office.

About You

• Proven experience in an Office Assistant, Office Co-ordinator or similar administrative role, including experience working with senior management.
• Strong organisational, communication, interpersonal and time management skills.
• Advanced written and verbal communication skills.
• Excellent attention to detail.
• Experience in project support for a multi-disciplinary team including tender submissions.
• Proficiency in InDesign software.
• Proficiency in Adobe Suite of software products.
• Advanced proficiency in Microsoft 365.

Key Responsibilities

• Organise conferences, travel booking, meetings and events.
• Coordinate meetings, appointments and schedules.
• Assist with compiling tenders and submissions and meeting required deadlines.
• Participate in Project Delivery through providing administrative support.
• Be the point of contact for telephone enquiries, clients and visitors.
• Manage incoming and outgoing mail.
• Maintain and organise office supplies and equipment.
• Co-ordinate company vehicle maintenance.
• Support the induction of new employees, including setting up work areas and ensuring they are appropriately equipped.
• Assist with Team IT requirements including initial set-up, first response assistance and liaison with our external IT Service Provider.
• Support each team member in a positive and productive manner and assist in resolving any operational issues that may arise.
• Reflect, reinforce and support COMPLETE’s culture and values.

Hours and flexibility

This is a full-time position, however, we are open to reduced hours under a permanent part-time arrangement for the right candidate. School hours, such as 9.30am to 3.00pm Monday to Friday, or a similar arrangement, may be considered.

If you are interested in an exciting and varied opportunity with COMPLETE, we would love to hear from you.