Administration and Events Assistant

Business NSW; Sydney; Hybrid; AUD 52,000 - 76,000; Full time

Job summary

Business Sydney is seeking a highly organised and proactive Events & Administration Assistant to support the delivery of our busy corporate events program. This hands-on role covers end-to-end event administration, registrations, guest communications, Canva content creation, and production of event materials.

Some travel across Greater Sydney may be required; most events are in the Sydney CBD. You will coordinate onsite operations, assist with venue setup, AV, branding and CRM data accuracy,

Qualifications

• Experience in events, administration, hospitality or a similar coordination role.
• Strong organisational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Confident working with senior stakeholders, members and external partners.
• Proficient in Microsoft Office; experience with Canva, CRM systems, Humanitix/Eventbrite or Mailchimp is advantageous.

Responsibilities

• Coordinate event registrations, guest lists, seating plans and attendee communications.
• Prepare event documentation including run sheets, name badges, place cards and event materials.
• Provide administrative support across Business Sydney's events program.
• Assist with venue setup, AV coordination, branding and event logistics.
• Welcome members and guests and support onsite event operations.
• Maintain databases, distribution lists and CRM data accuracy.
• Assist with Canva collateral, newsletters and website updates.
• Support committee administration, including agendas, meeting papers and minutes.

Skills

Organisational skills

Attention to detail

Multitasking

Written and verbal communication

Stakeholder engagement

Tools

CRM systems

Canva

Eventbrite

Humanitix

Mailchimp

Microsoft Office

Job description

Business Sydney is seeking a highly organised and proactive Events & Administration Assistant to support the delivery of our busy corporate events program.

This is a hands-on role with a strong focus on administration, event coordination and onsite event delivery. You'll support the end-to-end administration of events, manage registrations and guest communications, website and socials content creation (canva), prepare event materials e.g run sheets, assist with venue setup, and help ensure our events are delivered to the highest standard.

Due to nature of event delivery, this role is primarily office based with regular attendance required to support event planning. Flexibility to work from home may be available where operational requirements permit

Flexibility is essential as working hours may vary between 6:00am and 8:30pm depending on event schedules.

Some travel across Greater Sydney may be required. However most events take place in the Sydney CBD.

Key Responsibilities

• Coordinate event registrations, guest lists, seating plans and attendee communications.
• Prepare event documentation including run sheets, name badges, place cards and event materials.
• Provide administrative support across Business Sydney's events program.
• Assist with venue setup, AV coordination, branding and event logistics.
• Welcome members and guests and support onsite event operations.
• Maintain databases, distribution lists and CRM data accuracy.
• Assist with Canva collateral, newsletters and website updates.
• Support committee administration, including agendas, meeting papers and minutes.

About You

• Experience in events, administration, hospitality or a similar coordination role.
• Strong organisational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Confident working with senior stakeholders, members and external partners.
• Proficient in Microsoft Office; experience with Canva, CRM systems, Humanitix/Eventbrite or Mailchimp is advantageous.

This is an excellent opportunity for an experienced administrator or events professional looking to grow their career in a dynamic, member-focused organisation.