Executive Assistant & Marketing Coordinator

MMD Recruitment; Sydney; Hybrid; AUD 42,000 - 56,000; Part time

Job summary

MMD Recruitment is recruiting on behalf of a growing Project Management and Advisory consultancy for a dynamic and organised Executive Assistant & Marketing Coordinator to join its Sydney team on a part-time basis. This hybrid role offers flexibility in how you structure your working week between the Sydney CBD office and remote working arrangements.

You will provide critical executive, administrative and marketing support to the Managing Director and leadership team, while managing key

Qualifications

• Proven experience as an Executive Assistant, Personal Assistant, Marketing Coordinator or in a similar business support role.
• Experience in marketing coordination, content management, Canva or related administrative marketing functions
• Advanced proficiency with Microsoft Office Suite, Outlook, calendar systems, Teams and CRM platforms

Responsibilities

• Providing comprehensive executive support to senior management, including diary management, meeting scheduling, calendar invitations and preparation of materials for key business meetings
• Managing correspondence, confidential documents and records while maintaining professional standards and discretion
• Coordinating marketing initiatives and campaigns, including copywriting, Canva content, LinkedIn updates and liaison with external marketing providers
• Organising company events, client meetings and team functions from conception through to execution
• Managing databases, contact lists and CRM systems to ensure accurate and up-to-date company records
• Providing administrative support for recruitment and resourcing activities, including candidate scheduling and interview coordination
• Supporting the preparation of reports, capability statements, proposals and presentations for internal and external stakeholders
• Managing office operations, including supplies, facilities coordination and vendor management
• Assisting with social media content, company communications and project updates where required

Skills

Executive assistant experience

Marketing coordination

Content management

Canva

Tools

Microsoft Office Suite

Outlook

Calendar systems

Teams

CRM platforms

Job description

Executive Assistant & Marketing Coordinator

MMD Recruitment is recruiting on behalf of a growing Project Management and Advisory consultancy for a dynamic and organised Executive Assistant & Marketing Coordinator to join its Sydney team on a part-time basis.

This is a hybrid role offering flexibility in how you structure your working week between the Sydney CBD office and remote working arrangements. You will provide critical executive, administrative and marketing support to the Managing Director and leadership team, while managing key coordination activities that help drive the business forward.

This position is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats and is confident working independently.

What you’ll be doing

• Providing comprehensive executive support to senior management, including diary management, meeting scheduling, calendar invitations and preparation of materials for key business meetings

• Managing correspondence, confidential documents and records while maintaining professional standards and discretion

• Coordinating marketing initiatives and campaigns, including copywriting, Canva content, LinkedIn updates and liaison with external marketing providers

• Organising company events, client meetings and team functions from conception through to execution

• Managing databases, contact lists and CRM systems to ensure accurate and up-to-date company records

• Providing administrative support for recruitment and resourcing activities, including candidate scheduling and interview coordination

• Supporting the preparation of reports, capability statements, proposals and presentations for internal and external stakeholders

• Managing office operations, including supplies, facilities coordination and vendor management

• Assisting with social media content, company communications and project updates where required

What we’re looking for

• Proven experience as an Executive Assistant, Personal Assistant, Marketing Coordinator or in a similar business support role

• Demonstrated experience in marketing coordination, content management, Canva or related administrative marketing functions

• Advanced proficiency with Microsoft Office Suite, Outlook, calendar systems, Teams and CRM platforms

• Excellent written and verbal communication skills, with the ability to liaise effectively with senior stakeholders, clients, consultants and external contacts

• Strong organisational ability with proven capability to manage multiple priorities and meet deadlines

• Professional discretion and the ability to handle confidential information with integrity

• A proactive problem-solving approach and strong attention to detail

• Experience in event coordination, project coordination, professional services, construction, infrastructure, property or recruitment will be highly regarded

• Ability to work independently as well as collaboratively within a growing team environment

What’s on offer

This is an opportunity to work closely with the Managing Director of a growing national consultancy, with exposure to major projects and clients across infrastructure, energy, data centres, water and commercial sectors.

The business offers a flexible part-time arrangement, a supportive and ambitious team environment, competitive remuneration and genuine opportunity for the role to grow as the company expands.

About the company

Our client is a growing project management and advisory consultancy providing specialist support across infrastructure, energy, data centres, water, commercial and major projects throughout Australia.

Its services include client-side project management, project controls and planning, commercial management, quantity surveying, claims and dispute support, engineering delivery and specialist resourcing. The team works with leading contractors, developers, asset owners and delivery partners across the country.