Submissions Coordinator Submissions Coordinator

Built Environs; Australia; On-site; AUD 90,000 - 130,000; Full time

Job summary

Built Environs is seeking a submissions coordinator to lead the preparation and coordination of EOIs and tender submissions across Australia. You will work with the New Business and Strategy teams, bid teams and State Managers to tailor win themes and ensure timely delivery.

You will bring strong writing and editing skills, with experience in Adobe InDesign, and the ability to manage multiple submissions under tight deadlines while maintaining high quality documentation.

Qualifications

• Minimum five years’ experience coordinating EOIs, RFTs and complex submissions.
• Strong writing, editing and document coordination skills.
• Experience using Adobe Creative Suite, especially InDesign.
• Ability to meet tight deadlines and manage multiple submissions concurrently.
• Flexible approach to changing priorities throughout the submission process.

Responsibilities

• Lead the coordination, writing, and compilation of EOIs and tender submissions.
• Coordinate and prepare prequalifications and registrations of interest.
• Manage submission programmes and ensure stakeholder inputs meet deadlines.
• Ensure tender documentation is accurate and compliant with requirements.
• Develop win themes and key messaging tailored to opportunities.
• Contribute to improvement of submissions and collateral.
• Work safely and maintain a positive team environment.

Skills

EOI/RFT submissions

Writing & editing

Stakeholder coordination

Adobe InDesign

Deadline management

Adaptability

Education

Tertiary qualification in Marketing/Journalism/Communications

Tools

Adobe InDesign

Job description

During this period, you’ll play a key role in coordinating and delivering high-quality submissions and supporting our broader new business activities. Working closely with the New Business and Strategy team, bid teams and State Managers, you will:

• Lead the coordination, writing, and compilation of EOIs and tender submissions.
• Coordinate and prepare prequalification’s and registrations of interest for existing and prospective clients.
• Manage submission programmes, coordinate inputs from key stakeholders and ensure deadlines are met.
• Ensure tender documentation is accurate, complete and meets all RFT and company requirements.
• Work with the New Business and Strategy team to develop compelling win themes and key messaging tailored to each opportunity.
• Contribute to the continual improvement of submissions, CVs, project data sheets and other supporting collateral.
• Work safely and contribute to a positive and collaborative team environment.

About you

• A minimum of five years’ experience preparing and coordinating EOIs, RFTs and other complex submissions, preferably within the construction industry.
• Strong writing, editing and document coordination skills.
• Experience using Adobe Creative Suite, particularly InDesign.
• The ability to work effectively to tight deadlines and manage multiple submissions or projects concurrently.
• A flexible and adaptable approach, with the ability to respond to changing priorities and requirements throughout the submission process.
• Strong communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels.
• A tertiary qualification in Marketing, Journalism, Communications or a related discipline is desirable but not essential.
• Alignment with our values of Safety & Care, Honesty & Integrity, Customer Focus, Teamwork and Performance Excellence.
• Valid working rights in Australia / New Zealand.

Providing a better life

Built Environs delivers complex projects across Australia and New Zealand that support how people live, work, and play. We achieve quality outcomes safely through strong relationships, practical thinking, and trusted delivery that provides a better life for the communities we serve.

If you are passionate about developing your skills, this is your opportunity to join a dynamic company, dedicated to providing talented professionals with the opportunity to develop their careers in a positive and rewarding cultural environment.

Built Environs is committed to providing Equal Employment Opportunities and invites applications from all nationalities, genders, and cultural backgrounds.