Submission Coordinator

Built Environs; Melbourne; On-site; AUD 70,000 - 100,000; Full time

Job summary

Built Environs in Melbourne is seeking a bid coordinator to drive EOIs and tender submissions. You will work with the New Business and Strategy team, bid teams and State Managers to coordinate and write submissions, and prepare prequalifications for clients.

You will develop win themes, manage submission timelines, and ensure documentation meets all RFT requirements, while contributing to collateral and team safety.

Qualifications

• Minimum five years’ experience coordinating EOIs, RFTs and complex submissions in construction preferable.
• Strong writing, editing and document coordination skills.
• Experience using Adobe Creative Suite, particularly InDesign.
• Ability to work effectively to tight deadlines and manage multiple submissions or projects concurrently.
• Flexible and adaptable approach to changing priorities during submissions.
• Strong communication and interpersonal skills with stakeholders at all levels.
• A tertiary qualification in Marketing, Journalism, Communications or related discipline is desirable.
• Alignment with Safety & Care, Honesty & Integrity, Customer Focus, Teamwork and Performance Excellence.
• Valid working rights in Australia.

Responsibilities

• Lead the coordination, writing, and compilation of EOIs and tender submissions.
• Coordinate and prepare prequalifications and registrations of interest.
• Manage submission programmes and deadlines with input from key stakeholders.
• Ensure tender documentation is accurate and meets all RFT and company requirements.
• Develop compelling win themes and messaging for each opportunity.
• Improve submissions, CVs, project data sheets and collateral continually.

Skills

Writing & editing

Communication

Deadline management

Stakeholder management

Adaptability

Education

Marketing/Journalism/Communications degree

Tools

InDesign

Adobe Creative Suite

Job description

About the Role

During this period, you’ll play a key role in coordinating and delivering high-quality submissions and supporting our broader new business activities. Working closely with the New Business and Strategy team, bid teams and State Managers, you will:

• Lead the coordination, writing, and compilation of EOIs and tender submissions.
• Coordinate and prepare prequalification's and registrations of interest for existing and prospective clients.
• Manage submission programmes, coordinate inputs from key stakeholders and ensure deadlines are met.
• Ensure tender documentation is accurate, complete and meets all RFT and company requirements.
• Work with the New Business and Strategy team to develop compelling win themes and key messaging tailored to each opportunity.
• Contribute to the continual improvement of submissions, CVs, project data sheets and other supporting collateral.
• Work safely and contribute to a positive and collaborative team environment.

About You

• A minimum of five years’ experience preparing and coordinating EOIs, RFTs and other complex submissions, preferably within the construction industry.
• Strong writing, editing and document coordination skills.
• Experience using Adobe Creative Suite, particularly InDesign.
• The ability to work effectively to tight deadlines and manage multiple submissions or projects concurrently.
• A flexible and adaptable approach, with the ability to respond to changing priorities and requirements throughout the submission process.
• Strong communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels.
• A tertiary qualification in Marketing, Journalism, Communications or a related discipline is desirable but not essential.
• Alignment with our values of Safety & Care, Honesty & Integrity, Customer Focus, Teamwork and Performance Excellence.
• Valid working rights in Australia.

Providing a better life

Built Environs is a progressive building construction company with a reputation for solving our customer’s most complex construction challenges, on time and within budget. And, while we’re proud of our achievements as a company, we are defined by the quality of our people.

We equip, inspire and empower our people to be their very best, to learn through experience, and to help us reach the highest standards in all areas of the business.

Our vision is to be a leader in the delivery of infrastructure, building and resource solutions. We are united by our purpose to provide a better life for the communities in which we operate by delivering assets that provide lasting benefit.

If you are passionate about delivering design and building excellence, this is your opportunity to join a dynamic company, dedicated to providing talented professionals with the opportunity to develop their careers in a positive and rewarding cultural environment.

Built Environs is committed to providing Equal Employment Opportunities and invites applications from all nationalities, genders, and cultural backgrounds.