Senior Submissions Coordinator

WGA - Wallbridge Gilbert Aztec; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Parental leave

Flexible working arrangements

Work-from-home opportunities

Learning and development programs

Job summary

WGA - Wallbridge Gilbert Aztec is seeking a Senior Submissions Coordinator to join our Group Submissions Team in New Zealand, supporting both WGA and LDE. You will strengthen our submissions capability across Australia and New Zealand, coordinating activities from planning to delivery and ensuring high-quality, persuasive content.

You will collaborate with technical leaders and marketing to craft compelling submissions that meet client requirements and brand guidelines while maintaining a

Qualifications

• 5+ years’ experience in managing proposals and submissions.
• Strong written and verbal communication skills with attention to detail.
• Highly organised with ability to prioritise and meet deadlines.
• Experience with professional services, consulting, engineering or construction is advantageous.

Responsibilities

• Coordinate submissions from planning through delivery with internal and external stakeholders.
• Turn expertise into clear, persuasive content aligned with bid strategies.
• Deliver consistent, brand-compliant submissions and improve processes.
• Prepare non-technical content including company information, management systems, certifications, and insurances.
• Create submission layouts and visuals, including organisation charts and infographics.
• Maintain bid content library with project experience, CVs and photos.
• Coordinate industry/individual awards and proposals with the marketing team.

Skills

Proposal management

Submissions coordination

Technical writing

Communication skills

Project coordination

Microsoft Office

Adobe Creative Suite

Engineering/Construction exposure

Tools

Microsoft Office

Adobe Creative Suite

Job description

Full time, Permanent

Hybrid

21h ago , from WGA - Wallbridge Gilbert Aztec

About us:

WGA and LDE, now a part of the AtkinsRéalis group, have been delivering engineering solutions grounded in local expertise and long-standing client relationships across Aotearoa New Zealand for more than 20 years. Backed by a broader Australia-New Zealand team and access to global engineering specialists, we provide the capability and confidence required to deliver complex infrastructure projects across the transportation, water, power and renewables, ports and marine, buildings and urban development sectors.

With a team of over 800 people across New Zealand and Australia, WGA and LDE provides a rich, diverse, and empowered workplace and offers you a chance to work alongside some of the best in the business. We offer a collaborative work environment that promotes mutual learning, respect, dignity, cultural openness, and an appreciation for diverse perspectives and backgrounds.

You’ll find inspiring career pathways and a range of employee benefits, including industry-leading parental leave, flexible working arrangements, work-from-home opportunities, and learning and development programs designed to support your growth and success.

About our role:

Our Group Submissions Team need support! We are on the lookout for a highly organised and proactive Senior Submissions Coordinator to join our team in New Zealand. Supporting both WGA and LDE, you’ll play an important role in strengthening our submissions capability in New Zealand, while collaborating with our Group Submissions Team and technical leaders to deliver high-quality submissions and major pursuits across Australia and New Zealand.

You will be responsible for:

• Coordinating submissions from planning and gathering information through to review and delivery, working with internal teams and external stakeholders on opportunities of varying size.
• Helping teams turn their expertise into clear, persuasive content that explains our strengths, responding to client needs and supporting agreed bid strategies and win themes.
• Helping deliver consistent, compelling submissions that meet client requirements and brand guidelines, and using feedback to improve our processes and supporting tools.
• Preparing non-technical content for submissions including company information, management system details, certifications, and insurances.
• Helping prepare clear, engaging submission layouts and supporting visuals, including organisation charts, infographics and presentations.
• Keeping our bid content library current and easy to use, including project experience, CVs and photographs, and drafting and editing project summaries to support future submissions.
• Coordinating the production of industry/individual awards and proposals in conjunction with the marketing team.

About you:

To be successful, you will need:

• 5+ years’ experience in the management of a proposal and submissions portfolio.
• Strong written and verbal communication skills, with the ability to prepare and refine content, check details and build effective working relationships with a range of people.
• A high level of organisation, including the ability to prioritise and meet deadlines.
• Intermediate to advanced Microsoft Office skills, with the ability to produce well-structured documents and quickly learn new systems and processes.
• Experience with the Adobe Creative suite is favourable.
• Experience in professional services, consulting, engineering or construction would be advantageous, but is not essential.

About working with us:

At WGA and LDE, we believe a diverse workplace fosters unique and progressive ideas and drives our culture of learning and knowledge sharing. We welcome applications from all candidates from all backgrounds. Join us and advance your career while enjoying the unique benefits and opportunities that come with being part of a local team with global reach.