Studio Assistant

Bespoke Careers; Sydney; Sur place; AUD 50 000 - 60 000; Plein temps

Résumé du poste

Bespoke Careers’ client, a leading architecture and design practice in Sydney, is seeking a Studio Assistant to join their team. You will run reception and support the wider studio, acting as the first point of contact for clients, visitors and employees.

With a minimum of 2 years' experience in reception or admin, you will manage front desk, post, kitchen, meetings, and general studio operations, while coordinating catering, maintaining records, and providing admin support to the Studio

Qualifications

• Minimum 2 years' experience in reception or office support.
• Experience in architecture, design, property or professional services is highly regarded.
• Strong knowledge of Outlook and Teams; excellent communication and interpersonal skills.

Responsabilités

• Manage front desk and reception areas; greet clients and visitors.
• Answer incoming calls and coordinate meeting spaces.
• Handle post, couriers and deliveries; replenish supplies.
• Coordinate catering and refreshments for meetings and events.
• Maintain staff registers, contractor records and studio information.
• Support invoicing, admin tasks, and coordination with Operations teams.

Connaissances

Reception experience

Administration

Microsoft Office

Outlook

Teams

Communication

Organization

Initiative

Outils

Microsoft Office

Description du poste

We are supporting a leading architecture and design practicein the search for a Studio Assistant to join their Sydney team.

This is a varied, people-focused role responsible for the day-to-day running of reception and supporting the wider studio. As the first point of contact for clients, visitors and employees, you will play an important role in creating a welcoming and professional studio environment.

**Please note, we are only able to consider candidates with full-time working rights in Australia **

Manage the front desk and ensure the reception and meeting areas are consistently well presented.

Meet and greet clients and visitors and manage incoming calls.

Manage incoming and outgoing post, couriers and deliveries.

Monitor and replenish kitchen, stationery and general studio supplies.

Coordinate catering, refreshments and other requirements for client meetings and internal events.

Maintain staff registers, contractor records and general studio information.

Assist with invoicing, credit card reconciliations and other administrative tasks.

Support facilities coordination, maintenance requests and general upkeep of the studio.

Assist with printing, binding and presentation requirements.

Provide general administrative support to the Studio Coordinator, EAs and wider Operations team.

Assist with ad hoc studio tasks and external errands as required.

Skills & Experience

Minimum 2 years' experiencein a reception, administration or office support role.

Experience within architecture, design, property or another professional services environment would be highly regarded.

Strong working knowledge of Microsoft Office, particularly Outlook and Teams.

Excellent communication and interpersonal skills with a confident, personable approach.

Highly organised with strong attention to detail.

Proactive and comfortable taking initiative.

Pride in maintaining a professional, organised and welcoming workplace.

Reliable and punctual with the ability to manage responsibilities independently.

A flexible attitude and willingness to assist across a broad range of tasks.

REFERENCE Emily Lodola #74463

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