Studio Assistant

Bates Smart; Sydney; On-site; AUD 45,000 - 55,000; Full time

Job summary

Bates Smart's Sydney studio is seeking an organised and personable Studio Assistant to be the first point of contact for clients, visitors and staff. You will help create a welcoming, professional environment and support day-to-day operations across reception, meeting room management and admin tasks.

Working with the Studio Coordinator and Operations team, you will coordinate bookings, handle deliveries, assist with events, maintain amenities and ensure smooth office flow.

Qualifications

• Previous experience in administration or reception within an office environment.
• Proficiency in Microsoft Office Suite, particularly Teams and Outlook.
• Strong written and verbal communication skills.
• Strong attention to detail and pride in maintaining a tidy and well-organised environment.
• Reliable, punctual and committed to providing a high level of support.
• Ability to take initiative and work effectively with minimal supervision.
• Willingness to take on a variety of tasks and contribute where required.
• Organised, resourceful, motivated, collaborative and client-focused.

Responsibilities

• Manage front-of-house reception, including answering incoming calls and welcoming clients, visitors and guests
• Maintain a professional and well-presented reception, meeting room and studio environment
• Coordinate meeting room bookings, catering, couriers, post and other day-to-day reception requirements
• Assist with meeting and event preparation, including catering, refreshments and room set-up
• Monitor and maintain staff amenities, stationery, kitchen and general studio amenities
• Receive and organise deliveries and coordinate external errands as required
• Provide general administrative and operational support, including supplier invoices, credit card reconciliations and internal information updates
• Assist with facilities maintenance, archives, printing, binding and presentation requests
• Support the Studio Coordinator, EAs and Practice Management with general administrative and operational tasks as required

Skills

Front-of-house reception

Microsoft Office Suite

Communication skills

Attention to detail

Punctual reliability

Initiative

Team collaboration

Client-focused

Tools

Microsoft Teams

Outlook

Job description

Bates Smart is looking for an organised and personable Studio Assistant to join our Sydney studio. As the first point of contact for our clients, visitors and employees you will play an important role in creating a welcoming and professional studio environment while supporting the smooth day-to-day operations of the practice.

Working collaboratively with the Studio Coordinator and broader Operations team, this is a varied role suited to someone who enjoys working with people, takes pride in creating a well-organised environment and is happy to lend a hand wherever needed.

Responsibilities

• Manage front-of-house reception, including answering incoming calls and welcoming clients, visitors and guests
• Maintain a professional and well-presented reception, meeting room and studio environment
• Coordinate meeting room bookings, catering, couriers, post and other day-to-day reception requirements
• Assist with meeting and event preparation, including catering, refreshments and room set-up
• Monitor and maintain staff amenities, stationery, kitchen and general studio amenities
• Receive and organise deliveries and coordinate external errands as required
• Provide general administrative and operational support, including supplier invoices, credit card reconciliations and internal information updates
• Assist with facilities maintenance, archives, printing, binding and presentation requests
• Support the Studio Coordinator, EAs and Practice Management with general administrative and operational tasks as required

Essential skills and experience

• Previous experience in administration or reception within an office environment
• Proficiency in Microsoft Office Suite, particularly Teams and Outlook
• Strong written and verbal communication skills
• Strong attention to detail and pride in maintaining a tidy and well-organised environment
• Reliable, punctual and committed to providing a high level of support
• Ability to take initiative and work effectively with minimal supervision
• Willingness to take on a variety of tasks and contribute where required
• Organised, resourceful, motivated, collaborative and client-focused
• Trustworthy, diplomatic and courteous

Our Employment Philosophy

Bates Smart believes in its individuals. We support cultural and gender diversity and aim to provide employees with a challenging and exciting work environment. We strive to invest in our people and to bring out individual talents. We build trust and foster strong working relationships both internally and externally. We want to be the place where you want to work.

Salary Range

Commensurate with experience.