Administrative Coordinator

Bespoke Careers; Sydney; On-site; AUD 39,000 - 52,000; Part time

Job summary

Bespoke Careers presents a Part-Time Administration Coordinator opportunity with an established architecture practice in Sydney. The role combines senior-level administrative support with office coordination to keep the studio organized and running smoothly.

You will manage calendars, prepare materials, coordinate meetings, and support project documentation, ensuring accuracy and timely delivery across the team.

Qualifications

• 4+ years in Administration Assistant, Team Assistant, Office Coordinator or similar role.

Responsibilities

• Provide administrative and diary support to senior leadership.
• Coordinate meetings, appointments and changing schedules.
• Prepare meeting materials, documentation and follow-up actions.
• Assist with correspondence and general communication.
• Prepare, format and issue reports, proposals and submissions.
• Maintain accurate project files, records and documentation.
• Provide administrative support to the team throughout the project lifecycle.
• Assist with onboarding administration and wider business support.
• Organise internal meetings, team events and office activities.

Skills

Administration experience

Diary management

Office coordination

Time management

Attention to detail

Job description

Part-Time Administration Coordinator | Architecture Practice

Our client is an established architecture practice with a strong portfolio of projects across a range of sectors. They are now seeking an experienced and proactive Administration Coordinator to join their team on a part-time basis.

This is a varied role combining senior-level support and general office coordination. You will play an important role in keeping the studio organised and supporting the team across projects and day-to-day operations.

• Provide administrative and diary support to senior leadership.
• Coordinate meetings, appointments and changing schedules.
• Prepare meeting materials, documentation and follow-up actions.
• Assist with correspondence and general communication.
• Prepare, format and issue reports, proposals and submissions.
• Maintain accurate project files, records and documentation.
• Provide administrative support to the team throughout the project lifecycle.
• Assist with the preparation and organisation of project documentation.
• Manage incoming calls and general enquiries.
• Coordinate office supplies, stationery and day-to-day studio requirements.
• Assist with onboarding administration and wider business support.
• Organise internal meetings, team events and office activities.

Skills & Experience

• 4+ years' experience in an Administration Assistant, Team Assistant, Office Coordinator or similar role.
• Experience within architecture, design, property, construction or professional services will be highly regarded.
• Strong organisational and time management skills.
• Ability to manage multiple priorities and deadlines effectively.
• Excellent attention to detail and a high level of accuracy.

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