Finance Manager and Exec. Assistant - High End Architecture Studio (Part-Time)

Bespoke Careers; City of Melbourne; Hybrid; AUD 65,000 - 85,000; Part time

Benefits offered by this job

Flexible hybrid hours

Hybrid working environment

Prahran studio location

Professional development

Job summary

Bespoke Careers is recruiting a Finance Manager and Executive Assistant for a high-end architecture studio in Melbourne. The role is part-time (3–4 days per week) with hybrid hours and strong involvement in both finance and executive support.

Responsibilities include end-to-end bookkeeping, payroll, BAS/IAS, and monthly project reporting, plus HR/onboarding tasks and external relationships. Australian compliance and Xero proficiency are essential.

Qualifications

• Proven bookkeeping and financial management experience.
• Knowledge of BAS, IAS, payroll tax and statutory obligations.
• Proficiency with Xero and MS Office; familiarity with practice management software is a plus.

Responsibilities

• Lead financial management: payables/receivables, project invoicing, WIP, monthly reporting.
• Own payroll, superannuation, BAS, IAS, payroll tax, and compliance.
• Maintain accurate records in Xero; regular reconciliations and cash flow reporting.
• Partner with Director to provide executive support and calendar management.
• Oversee office administration and HR onboarding/policy administration.
• Manage relationships with external providers to ensure smooth operations.
• Provide bookkeeping support for external practice (approx. 2.5 hours/week).

Skills

Bookkeeping

Financial management

Xero proficiency

Microsoft Office

Payroll awareness

Tools

Xero

Microsoft Office

Practice management software

Job description

Finance Manager and Exec. Assistant - High End Architecture Studio (Part-Time)

Are you a finance professional with a passion for architecture and design? This boutique studio offers a rare opportunity to join a team renowned for its bespoke residential architecture, characterised by craftsmanship, integrity, and a distinctive approach to creative living. As a close-knit team with a focus on quality over scale, they empower theirstaff to take ownership of their roles, shaping the way they run thestudio and finance functions. This part-time position (3–4 days/week), with flexible hours and hybrid working options, provides a unique chance to become a pivotal part of a studio committed to meaningful design and a collaborative working environment. If you thrive in a role where your expertise directly supports creative projects and your organisational input makes a difference, this is your moment to elevate your career in a setting that values initiative, professionalism, and personal growth.

Key Responsibilities:

Lead the financial management for the studio, including accounts payables, receivables, project invoicing, WIP schedules, and monthly project financial reporting—driving accuracy and efficiency in our financial processes.

Take ownership of payroll, superannuation, and statutory obligations such as BAS, IAS, and payroll tax, ensuring compliance and timely submissions.

Maintain precise financial records within Xero, perform regular reconciliations, and generate insightful cash flow and financial reports that support strategic decision‑making.

Partner with the Director to provide seamless executive support—managing schedules, follow‑ups, and prioritising tasks to optimise the studio’s daily operations.

Oversee office administration, foster a positive studio environment, and support HR functions such as onboarding and policy administration.

Manage business relationships with trusted external providers, ensuring smooth operations and continuous studio performance.

Provide bookkeeping support for a part‑time external practice (approx. 2.5 hours/week), liaising directly for reconciliations, data entry, and BAS preparation.

Skills & Experience:

Proven expertise in end-to-end bookkeeping and financial management, with a keen eye for detail and accuracy.

Strong understanding of Australian finance compliance, including BAS, superannuation, payroll, and statutory requirements.

Demonstrated proficiency with Xero and Microsoft Office, with familiarity in practice management software considered advantageous.

Exceptional organisational skills, personable approach, and an innate ability to anticipate needs and juggle priorities independently.

Experience in the architecture or design industry preferable

Benefits and Culture:

• Join a boutique, design‑driven studio where your work directly influences high‑profile residential projects and the studio’s overall success.
• Enjoy a flexible, hybrid working environment with the autonomy to shape your role and workflows.
• Be part of a close‑knit team that values collaboration, initiative, and a positive studio culture.
• Opportunities for professional development within a studio that champions quality, craftsmanship, and thoughtful design.
• Work in a stylish, vibrant studio located in Prahran, with the comfort of flexible days to support work‑life balance.
• Contribute to a practice where your organisational skills and financial expertise are truly appreciated and impactful.

REFERENCE AM 74231

Equal Opportunities Employer.