Studio Reception & Operations Coordinator

Bates Smart; Sydney; On-site; AUD 45,000 - 55,000; Full time

Job summary

Bates Smart's Sydney studio is seeking an organised and personable Studio Assistant to be the first point of contact for clients, visitors and staff. You will help create a welcoming, professional environment and support day-to-day operations across reception, meeting room management and admin tasks.

Working with the Studio Coordinator and Operations team, you will coordinate bookings, handle deliveries, assist with events, maintain amenities and ensure smooth office flow.

Qualifications

• Previous experience in administration or reception within an office environment.
• Proficiency in Microsoft Office Suite, particularly Teams and Outlook.
• Strong written and verbal communication skills.
• Strong attention to detail and pride in maintaining a tidy and well-organised environment.
• Reliable, punctual and committed to providing a high level of support.
• Ability to take initiative and work effectively with minimal supervision.
• Willingness to take on a variety of tasks and contribute where required.
• Organised, resourceful, motivated, collaborative and client-focused.

Responsibilities

• Manage front-of-house reception, including answering incoming calls and welcoming clients, visitors and guests
• Maintain a professional and well-presented reception, meeting room and studio environment
• Coordinate meeting room bookings, catering, couriers, post and other day-to-day reception requirements
• Assist with meeting and event preparation, including catering, refreshments and room set-up
• Monitor and maintain staff amenities, stationery, kitchen and general studio amenities
• Receive and organise deliveries and coordinate external errands as required
• Provide general administrative and operational support, including supplier invoices, credit card reconciliations and internal information updates
• Assist with facilities maintenance, archives, printing, binding and presentation requests
• Support the Studio Coordinator, EAs and Practice Management with general administrative and operational tasks as required

Skills

Front-of-house reception

Microsoft Office Suite

Communication skills

Attention to detail

Punctual reliability

Initiative

Team collaboration

Client-focused

Tools

Microsoft Teams

Outlook

Job description

Bates Smart's Sydney studio is seeking an organised and personable Studio Assistant to be the first point of contact for clients, visitors and staff. You will help create a welcoming, professional environment and support day-to-day operations across reception, meeting room management and admin tasks.

Working with the Studio Coordinator and Operations team, you will coordinate bookings, handle deliveries, assist with events, maintain amenities and ensure smooth office flow.