Administration Coordinator

Bespoke Careers; Sydney; On-site; AUD 39,000 - 52,000; Part time

Job summary

Bespoke Careers is seeking an experienced Administration Coordinator for a part-time role with our client, an established architecture practice. The role spans senior-level support and office coordination to keep the studio well-organised and run day-to-day operations smoothly.

You will provide diary and meeting coordination, prepare materials and documentation, handle correspondence, and support project lifecycles from inception to completion.

Qualifications

• 4+ years' experience in an Administration Assistant, Team Assistant, Office Coordinator or similar role.
• Experience within architecture, design, property, construction or professional services will be highly regarded.
• Strong organisational and time management skills.
• Ability to manage multiple priorities and deadlines effectively.
• Excellent attention to detail and a high level of accuracy.

Responsibilities

• Provide administrative and diary support to senior leadership.
• Coordinate meetings, appointments and changing schedules.
• Prepare meeting materials, documentation and follow-up actions.
• Assist with correspondence and general communication.
• Prepare, format and issue reports, proposals and submissions.
• Maintain accurate project files, records and documentation.
• Provide administrative support to the team throughout the project lifecycle.
• Assist with the preparation and organisation of project documentation.
• Manage incoming calls and general enquiries.
• Coordinate office supplies, stationery and day-to-day studio requirements.
• Assist with onboarding administration and wider business support.
• Organise internal meetings, team events and office activities.

Skills

Administration coordination

Diary management

Meeting coordination

Documentation

Job description

Our client is an established architecture practice with a strong portfolio of projects across a range of sectors. They are now seeking an experienced and proactive Administration Coordinator to join their team on a part-time basis.

This is a varied role combining senior-level support and general office coordination. You will play an important role in keeping the studio organised and supporting the team across projects and day-to-day operations.

Provide administrative and diary support to senior leadership.

Coordinate meetings, appointments and changing schedules.

Prepare meeting materials, documentation and follow-up actions.

Assist with correspondence and general communication.

Prepare, format and issue reports, proposals and submissions.

Maintain accurate project files, records and documentation.

Provide administrative support to the team throughout the project lifecycle.

Assist with the preparation and organisation of project documentation.

Manage incoming calls and general enquiries.

Coordinate office supplies, stationery and day-to-day studio requirements.

Assist with onboarding administration and wider business support.

Organise internal meetings, team events and office activities.

Skills & Experience

4+ years' experience in an Administration Assistant, Team Assistant, Office Coordinator or similar role.

Experience within architecture, design, property, construction or professional services will be highly regarded.

Strong organisational and time management skills.

Ability to manage multiple priorities and deadlines effectively.

Excellent attention to detail and a high level of accuracy.

REFERENCE Emily Lodola #74417

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