Studio Administration Assistant

ROUSSOS Recruitment; South Australia; On-site; AUD 55,000 - 75,000; Full time

Job summary

A leading design studio in Adelaide is searching for an organised Administration Assistant to enhance daily operations and team dynamics. This position is key in providing front-of-house support and maintaining a welcoming atmosphere while coordinating meetings, handling supplies, and managing people processes. The ideal candidate will possess strong organisational skills, excellent communication abilities, and a proactive attitude to thrive in a collaborative environment. This is an exciting opportunity for someone passionate about creating exceptional workplace experiences.

Qualifications

• Experience in office administration or studio coordination is an advantage.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide a professional and welcoming front-of-house experience.
• Maintain a safe and well-presented studio environment.
• Coordinate meetings and manage studio supplies.
• Support onboarding, offboarding, and administrative processes.

Skills

Strong organisational skills

Excellent communication

Attention to detail

Proactive and flexible approach

Job description

Join a Leading Design Studio and Be the Heart of Daily Operations

• Be the friendly face and first impression of a vibrant studio.
• Keep operations running smoothly behind the scenes.
• Help create an inspiring environment where the team can do their best work.

The Opportunity

An established, design-led practice is seeking a proactive and highly organised Administration Assistant to join its Adelaide studio. This role is central to the day-to-day running of the studio, supporting a welcoming, efficient and well-coordinated workplace.

You will be the first point of contact for visitors and a key support for studio operations, people processes and culture. This is an excellent opportunity for someone who enjoys working in a collaborative, fast-paced environment and takes pride in creating exceptional workplace experiences.

The Role

This role supports front-of-house operations, studio coordination and people and process administration, ensuring the studio runs smoothly and efficiently.

Key Responsibilities

• Be the first point of contact for the studio, providing a professional and welcoming front-of-house experience
• Maintain a safe, functional and well-presented studio environment
• Coordinate meetings, calendars, hospitality and visitor experiences
• Manage studio supplies, IT requests, maintenance and ad hoc staff support
• Support studio events, key calendar milestones and external stakeholder activities
• Coordinate onboarding, offboarding and people-related administrative processes
• Maintain accurate records, expenses and financial data in line with company procedures

The Ideal Candidate

You are an organised, confident and service-oriented professional who enjoys being at the centre of a busy studio environment. You will bring:

• Strong organisational skills and attention to detail
• Excellent communication and interpersonal skills
• A proactive and flexible approach to work
• The ability to manage multiple priorities and meet deadlines
• Experience in office administration, studio coordination or operations support (design or professional services experience advantageous but not essential)

Apply Now

If you enjoy supporting people, improving processes and creating welcoming workplace environments, we would love to hear from you.

Click APPLY or contact Kelly Thomas or Grace Harrison on 08 7073 6872 for a confidential discussion.

All communication and your resume are treated strictly confidential and will be kept completely private until we have discussed the role and you are comfortable moving forward with the opportunity. Follow us on LinkedIn for all the latest updates, job postings, and news from our industry.