Student Hub Administrator – Term 1, 2027

Caloundra City Private School; Sunshine Coast Regional; On-site; AUD 33,000 - 44,000; Full time

Job summary

Caloundra City Private School is seeking a friendly and highly organized Student Administration Officer to support the busy Student Hub from mid-January to end of Term 1, 2027. You will handle daily administrative tasks, support students and families, and contribute to events and timetabling.

The role emphasizes frontline customer service, accurate record keeping in school systems, and collaboration with staff to maintain a welcoming school environment.

Qualifications

• Previous experience in administration, ideally within a school environment, with experience using TASS software or similar an advantage.
• Excellent communication and interpersonal skills, with the ability to build positive relationships with students, families and colleagues.
• Strong organisational and time management skills.
• A friendly, professional and compassionate approach.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Confidence using Microsoft Office, Outlook and electronic administration systems.
• The ability to remain calm, flexible and solution focused in a busy environment.
• At CCPS, we pride ourselves on creating a welcoming, inclusive and supportive environment where students and staff can thrive.

Responsibilities

• Welcome and assist students, parents and visitors, ensuring new families are effectively connected to school communication systems.
• Manage student attendance records, absences and associated parent communications.
• Maintain accurate and up to date student records within TASS software, educational databases and online subscription platforms.
• Provide daily student first aid and administer medication in accordance with school policies and procedures.
• Respond promptly and professionally to incoming telephone calls, emails and general student enquiries.
• Assist with the planning and coordination of school events and co-curricular activities.
• Coordinate, implement and maintain the online parent teacher interview platform and associated communications.
• Assist with the implementation and ongoing maintenance of teacher and student timetables.
• Oversee class borrowing through the Oliver Library Management system.
• Coordinate school photography arrangements, including scheduling and communications with families.
• Provide administrative support to ensure the efficient operation of the School.

Skills

Administration

TASS

Communication

Organisation

Attention to detail

MS Office

Outlook

Admin systems

Education

First Aid Certification

CPR Certification

Job description

Caloundra City Private School is seeking a friendly and highly organized Student Administration Officer to support the busy Student Hub from mid-January to end of Term 1, 2027. You will handle daily administrative tasks, support students and families, and contribute to events and timetabling.

The role emphasizes frontline customer service, accurate record keeping in school systems, and collaboration with staff to maintain a welcoming school environment.