Administration Officer - Caboolture State High School

Queensland Department of Education; Caboolture; On-site; AUD 38,000 - 46,000; Part time

Job summary

Caboolture State High School in Caboolture, QLD, is seeking an experienced Administration Officer to join our Administration Team. The role supports day-to-day school operations, balancing front-office duties with administrative tasks in a fast-paced environment.

The successful candidate will have state school experience, strong organisational skills, and the ability to work independently and with the team to deliver accurate, timely service during peak periods.

Qualifications

• Experience in Queensland state school administration.
• Proficient with OneSchool, IDAttend and DOE admin systems.
• Ability to manage multiple priorities and meet deadlines.
• Commitment to confidentiality and professional conduct.

Responsibilities

• Provide front-counter, telephone and admin services to students, parents, staff and the school community.
• Coordinate school bus bookings, driver documentation and vehicle registers.
• Receive, check and process school deliveries per purchasing procedures.
• Maintain whole-school key and access registers and allocations.
• Audit non-teaching staff timesheets and follow up discrepancies.
• Assist with enrolment administration and record maintenance during peak periods.
• Provide admin support to Business Managers and the WHS team.
• Contribute to daily operation of the Administration Office.

Skills

School administration

OneSchool/IDAttend experience

Organisational skills

Customer service

Initiative

Teamwork

Professional judgement

Job description

Administration Officer - Caboolture State High School

Queensland Department of Education – Caboolture QLD

Caboolture State High School is seeking an experienced, organised and proactive Administration Officer to join our Administration Team.

This role is ideally suited to an applicant with experience in a Queensland state school environment and a sound understanding of school operations, Department of Education systems and administrative procedures.

The successful applicant will support the day-to-day operations of the school, balancing front-office customer service with a range of administrative and operational responsibilities. Working in a fast-paced environment, you will demonstrate initiative, strong organisational skills and the ability to work both independently and collaboratively to provide efficient, accurate and responsive support.

This position is offered on a temporary part-time basis (0.92 FTE), 67 hours per fortnight.

This temporary vacancy is open to Expressions of Interest and any extensions to this appointment will not exceed 12 months.

About us:

Located between the stunning Glasshouse Mountains and the beautiful Moreton Bay coastline, Caboolture State High School is a vibrant and inclusive learning community with a strong tradition of academic excellence and innovation. Our school offers a diverse range of learning opportunities, including a unique on-site Agriculture Farm, preparing students to thrive in an increasingly connected world. We are proud of our welcoming culture, dedicated staff and commitment to supporting every student to achieve their full potential. Together, we foster resilience, compassion, global citizenship and a passion for lifelong learning.

Your opportunity:

As the Administration Officer, your responsibilities include but not limited to:

• Provide professional and responsive front-counter, telephone and administrative services to students, parents, staff and the wider school community.
• Coordinate school bus bookings, driver documentation and school vehicle registers, ensuring accurate records and timely follow-up.
• Receive, check and process school deliveries in accordance with established purchasing and financial procedures.
• Maintain whole-school key and access registers, coordinating approved allocations, returns and associated records.
• Undertake routine auditing of non-teaching staff timesheets, identifying discrepancies and following up on outstanding information.
• Assist with enrolment administration, including documentation, routine processing and record maintenance during peak periods.
• Provide allocated administrative support to Business Managers and the Workplace Health and Safety team.
• Contribute to the effective daily operation of the Administration Office, including shared counter responsibilities and service continuity.

About you:

The ideal applicant will demonstrate:

• School administration experience: Previous experience working within a Queensland state school, with an understanding of school administration processes, operational requirements and Department of Education procedures.
• Systems knowledge: Experience using OneSchool, IDAttend and other Department of Education administrative systems, with the ability to maintain accurate records and efficiently navigate digital workflows.
• Strong organisational skills: The ability to manage competing priorities, meet deadlines, maintain accurate documentation and independently coordinate allocated operational responsibilities.
• Customer service excellence: Confidence communicating with students, parents, staff and external stakeholders in a professional, respectful and responsive manner.
• Initiative and accountability: A proactive approach to identifying outstanding actions, following established processes and ensuring tasks are completed accurately and efficiently.
• Teamwork and flexibility: A collaborative approach to shared administration responsibilities and the ability to adapt to changing priorities within a busy secondary school.
• Professional judgement: An understanding of confidentiality, information management, appropriate escalation pathways and the importance of working within established delegations and procedures.

Why join our team?

This position offers an opportunity for an experienced school administration professional to apply and further develop their skills across a diverse range of whole-school operational responsibilities.

You will work within a collaborative Administration Team, contributing to the efficient operation of Caboolture State High School and providing important support to our students, staff and school community.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive. Applicants need to be a current Queensland Government employee to be eligible to apply.