Term-Time School Admin & Reception Specialist

Caloundra City Private School; Sunshine Coast Regional; On-site; AUD 30,000 - 39,000; Part time

Job summary

Caloundra City Private School on the Sunshine Coast is seeking a friendly, highly organised School Administration and Operations Assistant for term-time work from 8am to 1pm daily. This role starts mid January and runs until the end of Term 4, 2027, supporting a busy reception and the wider school team.

You will welcome students, parents and visitors, manage calendars and enquiries, assist with enrolment, events, payments and school communications, and help with safety and wellbeing matters,

Qualifications

• Previous experience in reception, administration or a similar customer-facing role.
• Excellent communication and interpersonal skills.
• Strong organisational skills with the ability to prioritise and multitask.
• A professional and welcoming manner.
• High attention to detail and accuracy.
• Confidence using Microsoft Office, Outlook and electronic administration systems.
• Ability to remain calm and adaptable in a busy environment.
• A high level of discretion and confidentiality.
• Commitment to student safety and wellbeing.
• Positive, flexible attitude and willingness to support colleagues.
• Driver's license essential.

Responsibilities

• Welcoming students, parents, staff and visitors, ensuring a positive first impression of the school.
• Managing incoming telephone calls, emails and general enquiries.
• Coordinating visitor sign-in procedures and supporting student safety requirements.
• Maintaining electronic calendars, appointments and school calendar.
• Providing administrative support to the Principal, Business Manager and wider school team.
• Assisting with school events.
• Transport bookings for school buses and external buses.
• Processing payments, receipting and general office transactions.
• Assisting in the student hub when required, including student first aid and wellbeing matters.
• Assist with enrolment and registrar processes, prospective family enquiries, school tours and appointments.
• Assisting with the efficient daily operation of the School's reception area.
• Coordinating the parent newsletter, including submissions, editing, formatting, proofreading, sway preparation and distribution.
• Providing assistance to marketing team, including social media and content.
• Mail and banking pickup and distribution.
• Processing payments through the TASS software system.
• Maintaining stationery supplies and ordering of supplies for the whole school
• School crossing supervisors administration.
• Year book preparation.

Skills

Reception experience

Customer-facing skills

Communication skills

Organisation skills

Professional demeanor

Attention to detail

Discretion & confidentiality

Calm under pressure

Student safety mindset

Flexibility

Driver's license

Tools

Microsoft Office

Outlook

TASS software

Job description

Caloundra City Private School on the Sunshine Coast is seeking a friendly, highly organised School Administration and Operations Assistant for term-time work from 8am to 1pm daily. This role starts mid January and runs until the end of Term 4, 2027, supporting a busy reception and the wider school team.

You will welcome students, parents and visitors, manage calendars and enquiries, assist with enrolment, events, payments and school communications, and help with safety and wellbeing matters,