Executive Assistant to Principal & School Reception

Ohana College; Brisbane; On-site; AUD 50,000 - 65,000; Full time

Benefits offered by this job

Salary packaging

Employee Assistance Program (EAP)

Fitness Passport

Community contribution opportunities

Job summary

Ohana for Youth in Brisbane is seeking an experienced administrator to support the Principal and provide reception services in a term-time role (38 hours/week, 41 weeks/year).

The successful candidate will manage the Principal's calendar, prepare reports, coordinate governance documentation, assist with school events and student administration, and maintain records across the college. Proficiency in MS Office and TASS is desirable.

Qualifications

• Experience in an administrative or educational setting.
• Experience providing executive-level administrative support.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• High attention to detail.
• Confidence using Microsoft Office and Google Suite.
• Initiative, adaptability and practical problem-solving skills.
• Ability to build positive relationships with staff, students, families and external stakeholders.
• Commitment to fostering a safe, inclusive and supportive school environment.

Responsibilities

• Managing the Principal’s calendar, appointments, meetings and scheduling priorities.
• Preparing reports, presentations, correspondence, briefing documents and confidential communications.
• Supporting School Committee meetings, including preparing agendas, collating documentation and taking accurate minutes.
• Assisting with governance, compliance reporting and coordination between the Principal, Board and Executive Team.
• Coordinating school events, parent meetings, workshops and community activities.
• Providing professional reception services and responding to phone, email and visitor enquiries.
• Maintaining student attendance information, student and family records, and relevant administration systems, including TASS.
• Assisting with enrolment enquiries, student ID cards, excursions, school communications and general office administration.
• Maintaining accurate records, filing systems, calendars and office resources.

Skills

Administrative support

Education setting

Time management

Communication

Attention to detail

MS Office

Google Suite

Problem solving

Relationship building

Safety & inclusion

Education

Diploma or Bachelor's Degree

Tools

TASS

Job description

Ohana for Youth in Brisbane is seeking an experienced administrator to support the Principal and provide reception services in a term-time role (38 hours/week, 41 weeks/year).

The successful candidate will manage the Principal's calendar, prepare reports, coordinate governance documentation, assist with school events and student administration, and maintain records across the college. Proficiency in MS Office and TASS is desirable.