Student Administration Officer

Caloundra City Private School; Sunshine Coast Regional; On-site; AUD 33,000 - 44,000; Full time

Job summary

Caloundra City Private School is seeking a friendly and highly organized Student Administration Officer to support the busy Student Hub from mid-January to end of Term 1, 2027. You will handle daily administrative tasks, support students and families, and contribute to events and timetabling.

The role emphasizes frontline customer service, accurate record keeping in school systems, and collaboration with staff to maintain a welcoming school environment.

Qualifications

• Previous experience in administration, ideally within a school environment, with experience using TASS software or similar an advantage.
• Excellent communication and interpersonal skills, with the ability to build positive relationships with students, families and colleagues.
• Strong organisational and time management skills.
• A friendly, professional and compassionate approach.
• Excellent attention to detail and a commitment to maintaining accurate records.
• Confidence using Microsoft Office, Outlook and electronic administration systems.
• The ability to remain calm, flexible and solution focused in a busy environment.
• At CCPS, we pride ourselves on creating a welcoming, inclusive and supportive environment where students and staff can thrive.

Responsibilities

• Welcome and assist students, parents and visitors, ensuring new families are effectively connected to school communication systems.
• Manage student attendance records, absences and associated parent communications.
• Maintain accurate and up to date student records within TASS software, educational databases and online subscription platforms.
• Provide daily student first aid and administer medication in accordance with school policies and procedures.
• Respond promptly and professionally to incoming telephone calls, emails and general student enquiries.
• Assist with the planning and coordination of school events and co-curricular activities.
• Coordinate, implement and maintain the online parent teacher interview platform and associated communications.
• Assist with the implementation and ongoing maintenance of teacher and student timetables.
• Oversee class borrowing through the Oliver Library Management system.
• Coordinate school photography arrangements, including scheduling and communications with families.
• Provide administrative support to ensure the efficient operation of the School.

Skills

Administration

TASS

Communication

Organisation

Attention to detail

MS Office

Outlook

Admin systems

Education

First Aid Certification

CPR Certification

Job description

Student Administration Officer – Term 1, 2027

Join our friendly and supportive school community!

Caloundra City Private School (CCPS) is seeking a friendly, professional and highly organised Student Administration Officer to join our team from mid-January until the end of Term 1, 2027.

This is a fantastic opportunity for someone who enjoys working with young people, thrives in a busy environment and takes pride in providing exceptional administrative support.

About Us

Since 2005, Caloundra City Private School has established itself as a leading co-educational Kindergarten to Year 12 school, set on 11 hectares in beautiful Pelican Waters on the Sunshine Coast. In 2008, we expanded our school community with the opening of Little Learners, our Early Learning Centre.

Students are at the heart of everything we do. We are proud to provide a positive and inclusive learning environment where students feel safe, happy and valued.

Our commitment to holistic education places a strong emphasis on academic excellence, personal development and student wellbeing, supporting young people to become confident, connected and globally minded individuals.

About the Role

As our Student Administration Officer, you will be at the heart of our busy Student Hub, providing a welcoming and supportive environment for students, parents and staff.

You will be responsible for the smooth day to day operation of the Student Hub, managing a variety of administrative tasks while supporting the wellbeing and daily needs of our students.

No two days will be the same! We are looking for someone who is approachable, adaptable and enjoys being part of a vibrant school community.

Key responsibilities include:

Welcome and assist students, parents and visitors, ensuring new families are effectively connected to school communication systems.

Manage student attendance records, absences and associated parent communications.

Maintain accurate and up to date student records within TASS software, educational databases and online subscription platforms.

Provide daily student first aid and administer medication in accordance with school policies and procedures.

Respond promptly and professionally to incoming telephone calls, emails and general student enquiries.

Assist with the planning and coordination of school events and co-curricular activities.

Coordinate, implement and maintain the online parent teacher interview platform and associated communications.

Assist with the implementation and ongoing maintenance of teacher and student timetables.

Oversee class borrowing through the Oliver Library Management system.

Coordinate school photography arrangements, including scheduling and communications with families.

Provide administrative support to ensure the efficient operation of the School.

About You

We are looking for a warm, approachable and enthusiastic person who enjoys working with students of all ages and takes pride in delivering exceptional service.

To be successful in this role, you will demonstrate:

Previous experience in administration, ideally within a school environment, with experience using TASS software or similar an advantage.

Excellent communication and interpersonal skills, with the ability to build positive relationships with students, families and colleagues.

Strong organisational and time management skills.

A friendly, professional and compassionate approach.

Excellent attention to detail and a commitment to maintaining accurate records.

Confidence using Microsoft Office, Outlook and electronic administration systems.

The ability to remain calm, flexible and solution focused in a busy environment.

At CCPS, we pride ourselves on creating a welcoming, inclusive and supportive environment where students and staff can thrive.

Our core values of Excellence, Integrity, Learning, Respect and Inclusiveness are at the heart of everything we do.

This is a wonderful opportunity to become part of a close knit school community, work alongside a dedicated team and make a positive difference in the daily lives of our students and families.

Why Join Caloundra City Private School?

At CCPS, we pride ourselves on creating a welcoming, inclusive and supportive environment where students and staff can thrive.

Our core values of Excellence, Integrity, Learning, Respect and Inclusiveness are at the heart of everything we do.

This is a wonderful opportunity to become part of a close knit school community, work alongside a dedicated team and make a positive difference in the daily lives of our students and families.

Child Safety Commitment

Caloundra City Private School is committed to providing a safe and supportive environment for all children and young people.

The successful applicant will be expected to uphold the School's Student safety policies and procedures and must hold or obtain a valid Working with Children Blue Card before commencement. You will also be required to have current qualifications in First Aide and CPR.