Strategic Executive Assistant to Leadership Team

Smartgroup; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Smart Leave

Free lunch every week

Up to 20 weeks Paid Parental Leave

Make a Difference Days

Discounted retail vouchers

Salary packaging and novated leasing

Free flu vaccinations

Employee Share Plan

Job summary

Smartgroup, Australia’s leading provider of Employee Management Services, is seeking an Executive Assistant to support senior leaders in a busy, evolving environment. You will manage complex diaries, travel, meetings and prepare reports, briefs and meeting materials for the leadership team.

This permanent full‑time role requires discretion, strong stakeholder relationships and a proactive, detail‑oriented approach.

Qualifications

• Three to five years’ experience in an Executive Assistant or senior administration role.
• Experience supporting senior leaders or a leadership team.
• Strong diary, meeting and priority-management skills.
• Excellent written and verbal communication.
• Advanced Microsoft Office skills, particularly PowerPoint and Word.
• Discretion with sensitive information and sound judgement.
• Proactive, adaptable and solutions-focused.
• Ability to work autonomously within a close-knit team.
• Genuine curiosity about AI and digital innovation.

Responsibilities

• Managing complex diaries, meetings and competing priorities
• Coordinating travel, events and key business activities
• Preparing reports, presentations, correspondence and meeting materials
• Recording minutes, tracking actions and following up on commitments
• Building effective relationships with internal and external stakeholders
• Handling sensitive and confidential information with discretion
• Supporting general administration and continuous improvement initiatives

Skills

Executive Support

Diary Management

Stakeholder Relations

Communication

Discretion & Integrity

Proactive Attitude

AI Curiosity

Tools

Microsoft Office

PowerPoint

Word

Job description

Smartgroup, Australia’s leading provider of Employee Management Services, is seeking an Executive Assistant to support senior leaders in a busy, evolving environment. You will manage complex diaries, travel, meetings and prepare reports, briefs and meeting materials for the leadership team.

This permanent full‑time role requires discretion, strong stakeholder relationships and a proactive, detail‑oriented approach.