Executive Assistant

Smartgroup; Sydney; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Smart Leave

Free lunch every week

Up to 20 weeks Paid Parental Leave

Make a Difference Days

Discounted retail vouchers

Salary packaging and novated leasing

Free flu vaccinations

Employee Share Plan

Job summary

Smartgroup, Australia’s leading provider of Employee Management Services, is seeking an Executive Assistant to support senior leaders in a busy, evolving environment. You will manage complex diaries, travel, meetings and prepare reports, briefs and meeting materials for the leadership team.

This permanent full‑time role requires discretion, strong stakeholder relationships and a proactive, detail‑oriented approach.

Qualifications

• Three to five years’ experience in an Executive Assistant or senior administration role.
• Experience supporting senior leaders or a leadership team.
• Strong diary, meeting and priority-management skills.
• Excellent written and verbal communication.
• Advanced Microsoft Office skills, particularly PowerPoint and Word.
• Discretion with sensitive information and sound judgement.
• Proactive, adaptable and solutions-focused.
• Ability to work autonomously within a close-knit team.
• Genuine curiosity about AI and digital innovation.

Responsibilities

• Managing complex diaries, meetings and competing priorities
• Coordinating travel, events and key business activities
• Preparing reports, presentations, correspondence and meeting materials
• Recording minutes, tracking actions and following up on commitments
• Building effective relationships with internal and external stakeholders
• Handling sensitive and confidential information with discretion
• Supporting general administration and continuous improvement initiatives

Skills

Executive Support

Diary Management

Stakeholder Relations

Communication

Discretion & Integrity

Proactive Attitude

AI Curiosity

Tools

Microsoft Office

PowerPoint

Word

Job description

Look forward to working with Australia’s leading and most trusted provider of Employee Management Services, making the benefits of salary packaging, novated leasing, and fleet management readily available to employers and their employees.

Working at Smartgroup offers more than a job. It is a dynamic workplace that matches the enthusiasm for the work you do and ambition for an exciting fast-paced career. We have all been hired for a purpose and a reason.

Every day you will be part of a team that helps support fellow Australians - many working in essential services, corporates, government, and not-for-profits - to take home more money in their pay packets.

Do you have what it takes to become our Executive Assistant?

This permanent full-time opportunity will see you provide high-quality executive and administrative support within a busy and evolving environment. You will anticipate priorities, manage competing demands and ensure day-to-day activities run smoothly. Key responsibilities include:

• Managing complex diaries, meetings and competing priorities
• Coordinating travel, events and key business activities
• Preparing reports, presentations, correspondence and meeting materials
• Recording minutes, tracking actions and following up on commitments
• Building effective relationships with internal and external stakeholders
• Handling sensitive and confidential information with discretion
• Supporting general administration and continuous improvement initiatives

Look forward to working with Australia’s leading and most trusted provider of Employee Management Services, making the benefits of salary packaging, novated leasing, and fleet management readily available to employers and their employees.

Working at Smartgroup offers more than a job. It is a dynamic workplace that matches the enthusiasm for the work you do and ambition for an exciting fast-paced career. We have all been hired for a purpose and a reason.

Every day you will be part of a team that helps support fellow Australians - many working in essential services, corporates, government, and not-for-profits - to take home more money in their pay packets.

Why Smart?

To be successful at Smart, you will bring:

• Three to five years’ experience in an Executive Assistant, Personal Assistant or senior administration role
• Experience supporting senior leaders or a leadership team
• Strong diary, meeting and priority-management skills
• Excellent written and verbal communication
• Advanced Microsoft Office skills, particularly PowerPoint and Word
• Strong attention to detail and the ability to manage multiple priorities
• Sound judgement, professionalism and a high level of discretion
• A proactive, adaptable and solutions-focused approach
• The ability to work autonomously while contributing to a close-knit team
• Genuine curiosity about AI and digital innovation, with an openness to learning how these tools can enhance your role

What’s in it for you?

Smart team members enjoy a range of benefits designed to support flexibility, wellbeing, reward, and growth:

• Smart Leave, an additional week of leave each year
• Free lunch every week
• Up to 20 weeks Paid Parental Leave with superannuation contributions and a Return-to-Work Bonus
• Make a Difference Days – paid days off to volunteer for the community and environment
• Discounted retail vouchers
• Salary packaging and novated leasing benefits (of course!)
• Free flu vaccinations
• Employee Share Plan

Grow with Purpose

At Smart, we’re driven by purpose and performance. We support individual and team growth via varied learning opportunities, open communication, and leaders who work to get the basics right – quality and regular one to ones, clear goals and success metrics, and growth conversations.

Our Commitment to Diversity and Inclusion

Everyone belongs and is welcome at Smart. We welcome people from diverse backgrounds to join our team, including Aboriginal and Torres Strait Islander peoples, veterans, people with disability, people who identify as LGBTQ+, all gender identities, and people of any socioeconomic status, age, race, national origin or ethnicity.

Our commitment to Diversity & Inclusion is reflected in the external recognition we’ve received, including being named:

• WGEA Employer of Choice for Gender Equality since 2019
• DCA Inclusive Employer 2025 – 2026
• Silver Employer on the Australian Workplace Equality Index

We’re also members of the Reconciliation Action Plan network, with a RAP at Innovate level.

Please note: all successful candidates will be required to complete background checks including a police clearance prior to confirmation of employment. Candidates must have unlimited Australian work rights to be considered for this role.