Executive Assistant: Strategic Scheduler & Travel Lead

EST10 Recruitment; Sydney; On-site; AUD 110,000 - 170,000; Full time

Job summary

EST10 Recruitment seeks an exceptionally organized Executive Assistant to support the Chief of Staff in Sydney, Australia. You will own the diary, prioritise competing requests, and coordinate domestic and international travel with precision, ensuring seamless itineraries and proactive scheduling.

You will build strong relationships with senior leaders and external stakeholders, ensuring meetings have the right information and context, and you’ll provide personal support to keep daily life

Qualifications

• You are an EA who reads situations quickly and understands what’s needed.
• You have a brilliant radar for priorities, balancing multiple requests effectively.
• You’re naturally resourceful and seek solutions before asking what to do next.
• You’re incredibly organized and adapt plans as priorities shift.
• You know how to work with busy, intelligent people and speak up when appropriate.
• You have the rare ability to manage it all without making it look difficult.
• You possess strong instincts to chase, remind, and handle tasks smoothly.

Responsibilities

• Take charge of a diary that rarely stands still, prioritising effectively for the Chief of Staff.
• Connect the dots across meetings and commitments, identifying what needs chasing next.
• Coordinate domestic and international travel end-to-end, travelling with the Chief of Staff as needed.
• Build strong relationships across the business, becoming a trusted point of contact for leaders and stakeholders.
• Prepare the Chief of Staff for important meetings with the right information and context.
• Around 40% of the role involves personal support, including household management and personal travel.

Skills

Situational awareness

Prioritization

Resourcefulness

Organizational skills

Communication with execs

Discretion & judgment

Strong instincts

Job description

EST10 Recruitment seeks an exceptionally organized Executive Assistant to support the Chief of Staff in Sydney, Australia. You will own the diary, prioritise competing requests, and coordinate domestic and international travel with precision, ensuring seamless itineraries and proactive scheduling.

You will build strong relationships with senior leaders and external stakeholders, ensuring meetings have the right information and context, and you’ll provide personal support to keep daily life