Strategic Executive Assistant to Global Investment Leaders

Assistant Sydney; Sydney; On-site; AUD 90,000 - 140,000; Full time

Job summary

Assistant Sydney is recruiting an Executive Assistant to support a Managing Director and Director in a fast-paced Sydney team. The role centers on complex calendar management and ensuring seamless executive support within a high-performing environment.

You will coordinate meetings, manage priorities, and assist with travel planning for domestic and international trips. The position requires responsiveness, calmness under pressure, and strong stakeholder engagement.

Qualifications

• Proven EA experience supporting senior executives in a fast-paced environment (MD/Director).
• Exceptional calendar management with shifting priorities and last-minute requests.
• Strong communication and stakeholder management skills.
• Calm, proactive, and discreet, with sound judgement under pressure.
• Willingness to go the extra mile and manage confidential information.

Responsibilities

• Manage complex and constantly changing calendars for senior executives.
• Navigate last-minute changes, competing priorities and diary conflicts confidently.
• Coordinate meetings with VPs, Associates and senior stakeholders.
• Arrange domestic and international travel with detailed itineraries.

Skills

EA experience

Calendar management

Stakeholder management

Prioritisation under pressure

Discretion & confidentiality

Job description

Assistant Sydney is recruiting an Executive Assistant to support a Managing Director and Director in a fast-paced Sydney team. The role centers on complex calendar management and ensuring seamless executive support within a high-performing environment.

You will coordinate meetings, manage priorities, and assist with travel planning for domestic and international trips. The position requires responsiveness, calmness under pressure, and strong stakeholder engagement.