Executive Assistant to the Group Executive

Asi Solutions; Sydney; Hybrid; AUD 120,000 - 170,000; Full time

Job summary

ASX Group in Sydney is seeking an experienced Executive Assistant to support the Group Executive with diary management, prioritisation and stakeholder coordination. You will manage tasks, travel and governance commitments in a fast-paced environment, acting as a trusted partner and ensuring high-quality, discreet support.

The role requires initiative, strong communication, and the ability to navigate complex priorities while maintaining professionalism across internal and external interactions.

Qualifications

• Significant experience supporting a senior executive.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Exceptional organisational, planning and coordination skills.
• Strong written and verbal communication skills.
• High levels of discretion and judgement with confidential information.
• Attention to detail and commitment to quality.
• Ability to work independently and take initiative.
• Advanced Microsoft 365 skills.

Responsibilities

• Act as a trusted partner to the Group Executive, anticipating priorities and supporting effective leadership and stakeholder engagement.
• Manage and optimise the Group Executive's diary, inbox, action items and workflow.
• Develop understanding of divisional priorities and coordinate matters requiring executive attention.
• Build relationships with internal and external stakeholders as a professional point of contact.
• Coordinate executive meetings, leadership forums and stakeholder engagements, including materials and logistics.
• Monitor governance obligations, deadlines and deliverables to ensure commitments are met.
• Manage domestic and international travel end-to-end, including itineraries and expense reconciliation.
• Complete administrative activities accurately and in line with ASX policies.
• Identify opportunities to improve administrative processes and ways of working.
• Exercise sound judgement on confidential, regulatory and people-related matters.
• Deliver high-quality work across all interactions and outputs.

Skills

Executive support

Diary management

Stakeholder engagement

Discretion

Attention to detail

Independent working

Communication skills

Organisational skills

Microsoft 365

Tools

Microsoft 365

Job description

ASX Group in Sydney is seeking an experienced Executive Assistant to support the Group Executive with diary management, prioritisation and stakeholder coordination. You will manage tasks, travel and governance commitments in a fast-paced environment, acting as a trusted partner and ensuring high-quality, discreet support.

The role requires initiative, strong communication, and the ability to navigate complex priorities while maintaining professionalism across internal and external interactions.