Executive Assistant to Group Exec | Hybrid & Impactful

ASX; Sydney; Hybrid; AUD 90,000 - 130,000; Full time

Job summary

ASX in Sydney seeks an experienced Executive Assistant to the Group Executive, providing proactive, trusted, high-quality support. You will manage priorities, diary, inbox, travel and expenses, and coordinate governance commitments in a fast-paced environment.

You will build strong relationships with internal and external stakeholders, coordinate meetings and travel, and exercise discretion on confidential matters while delivering accurate, professional work across all interactions.

Qualifications

• Significant experience supporting a senior executive at Executive Leadership Team / C-suite level.
• Ability to manage multiple competing priorities in a fast-paced environment.
• Exceptional organisational, planning and coordination skills.
• Strong written and verbal communication skills.
• High levels of discretion, professionalism and judgement with confidential information.
• Strong attention to detail and commitment to quality.
• Proven ability to work independently, take initiative and anticipate needs.
• Advanced Microsoft 365 skills.

Responsibilities

• Act as trusted partner to the Group Executive, anticipating priorities, managing competing demands and supporting effective strategic leadership and stakeholder engagement.
• Manage and optimise the Group Executive's diary, inbox, action items and workflow, ensuring priorities are coordinated and critical matters progress.
• Develop understanding of divisional priorities and stakeholder relationships, using sound judgement to identify, elevate, delegate and coordinate matters requiring executive attention.
• Build and maintain effective relationships with internal and external stakeholders, acting as a professional and trusted point of contact on behalf of the Group Executive.
• Coordinate executive meetings, leadership forums and stakeholder engagements, including agendas, briefing materials, correspondence, logistics and action tracking.
• Monitor governance obligations, reporting deadlines, approvals and key divisional deliverables to ensure commitments are met.
• Manage domestic and international travel end to end, including itineraries, logistics, contingencies and expense reconciliation.
• Complete all administrative activities accurately, efficiently and in accordance with ASX policies and procedures.
• Identify and implement opportunities to improve administrative processes, executive office efficiency and ways of working.
• Exercise sound judgement and discretion when handling confidential, commercially sensitive, regulatory and people-related matters.
• Deliver consistently accurate, professional and high-quality work across all interactions and outputs.

Skills

Executive support

Multitasking

Prioritisation

Stakeholder engagement

Discretion

Communication

Organisation

Tools

Microsoft 365

Job description

ASX in Sydney seeks an experienced Executive Assistant to the Group Executive, providing proactive, trusted, high-quality support. You will manage priorities, diary, inbox, travel and expenses, and coordinate governance commitments in a fast-paced environment.

You will build strong relationships with internal and external stakeholders, coordinate meetings and travel, and exercise discretion on confidential matters while delivering accurate, professional work across all interactions.