Strategic Executive Assistant to Chief Medical Officer

Western District Health Service; Hamilton; On-site; AUD 38,000 - 54,000; Full time

Benefits offered by this job

Monthly ADO

Salary packaging

Generous leave

Executive liaison

Diverse role

Team support

Work-life balance

Job summary

Western District Health Service in Hamilton, Victoria, is seeking an experienced Executive Assistant to the Chief Medical Officer on a 10‑month fixed‑term contract. The role provides high‑level executive support and coordinates medical workforce education, inductions and development activities.

You will manage calendars, coordinate meetings, prepare agendas and minutes, and act as a trusted liaison among the executive, clinicians and staff.

Qualifications

• Demonstrated experience supporting executives and providing high-level administrative support.
• Excellent organisational and time management skills.
• Strong verbal and written communication skills.
• Ability to manage competing priorities and meet deadlines.
• High level of professionalism, discretion and confidentiality.
• Experience preparing reports, agendas, minutes and correspondence.
• Strong Microsoft Office and computer skills.

Responsibilities

• Provide executive support: calendar management, meetings, agendas, minutes, and correspondence.
• Governance & Administration: policy review, risk management and reporting.
• Medical Workforce Education: coordinate inductions, rotations and education activities.
• Communication & Stakeholder Engagement: liaise with staff, leaders and external stakeholders.
• Project & Process Support: assist with projects and continuous improvement.

Skills

Executive support

Organisational skills

Time management

Verbal communication

Written communication

Confidentiality

Reports & minutes

MS Office

Team collaboration

Continuous improvement

Driver's license

Tools

Microsoft Office

Job description

Western District Health Service in Hamilton, Victoria, is seeking an experienced Executive Assistant to the Chief Medical Officer on a 10‑month fixed‑term contract. The role provides high‑level executive support and coordinates medical workforce education, inductions and development activities.

You will manage calendars, coordinate meetings, prepare agendas and minutes, and act as a trusted liaison among the executive, clinicians and staff.